Description

StuartCo, founded in 1970, represents a diverse array of market-rate and affordable apartment and townhome options in popular urban and suburban locations. We also offer student housing and senior housing campuses.

StuartCo is focused on building a workforce that is diverse and inclusive. If you’re excited about this role but do not meet all the qualifications listed below, we encourage you to apply. We review all applications.

StuartCo is currently looking for an Administrative Assistant to join the team at our Corporate Office in Bloomington, MN.

The Corporate Administrative Assistant provides high-level administrative, clerical, and organizational support to executives, department leaders, and corporate staff. This role ensures efficient office operations, supports company initiatives, and maintains professionalism in all internal and external interactions. The ideal candidate is detail-oriented, proactive, and able to manage multiple priorities in a fast-paced corporate environment.

Working Hours: Typically, FT 40, Monday - Friday, 8:00 am - 4:00 pm. Property office hours may vary from property to property. The Administrative Assistant may be required to work beyond the normal schedule.

Benefits: Health, Flexible Spending Account, Dental, Vision, Life, ADD, LTD, STD, Critical Illness, Accident, Hospital Indemnity, Legal, ID Theft, Pet Insurance, and 401(K).

9 Paid Holidays

Generous PTO accruals

https://www.stuartco.com/careers

Key Responsibilities

Administrative & Office Support

Manage calendars, schedule meetings, and coordinate appointments for executives or department leaders
Prepare, format, and proofread documents, presentations, reports, and correspondence
Maintain organized physical and electronic filing systems
Handle incoming and outgoing mail, packages, and communications
Serve as the first point of contact for employees, visitors, and vendors

Meeting & Event Coordination

Prepare meeting agendas, materials, and presentation packets
Schedule conference rooms and manage meeting logistics
Record and distribute meeting minutes and follow-up action items
Assist with planning company meetings, employee events, and trainings

Travel & Expense Management

Arrange travel itineraries, accommodations, and transportation
Process expense reports, invoices, and purchase orders
Track departmental budgets or spending as assigned

Office Operations

Maintain office supplies, equipment, and inventory
Coordinate with facilities and IT teams for office maintenance and support

Communications & Customer Service

Draft internal communications, memos, and announcements
Respond to inquiries and route information to the appropriate staff
Build positive relationships with internal and external stakeholders

Project & Data Support

Assist with project coordination, timelines, and task follow-ups
Maintain spreadsheets, databases, and reporting tools
Conduct basic research and compile information as needed

Required Qualifications

High school diploma or equivalent; associate degree or administrative certification preferred
2–4 years of administrative or office support experience, preferably in a corporate environment
Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)
Strong written and verbal communication skills
Exceptional organizational skills, attention to detail, and the ability to multitask
High level of professionalism and confidentiality

Key Competencies

Customer service and interpersonal effectiveness
Time management and prioritization
Initiative and problem-solving
Professional judgment and discretion
Adaptability in a fast-paced environment

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Learn more about this Employer on their Career Site