IGM Records Specialist

Our mission is to provide modernized technology platforms, elevated technology support, and valuable insights, empowering our clients to excel in what they do best.

Now Hiring: Records Associate – Minneapolis, MN 55402

Opensity Solutions is seeking a detail-oriented and service-focused Records Associate to join our team in Minneapolis, MN. In this role, you will support the effective management, organization, and retrieval of both physical and digital records while delivering exceptional client service in a professional office environment.

Schedule: Monday – Friday | 8:00 AM – 4:30 PM,  1-hour lunch | 37.5 hours per week

Pay rate: $22.00 per hour

Key Responsibilities:
• Manage records creation, circulation, storage, tracking, transfer, and retention
• Maintain accurate file organization and records management systems
• Track file circulation and inventory within RMS databases
• Prepare files for off-site storage, digitization, retention, or secure destruction
• Assist with records audits, inventory reporting, and file transfer activities
• Support clients with locating and retrieving records and information
• Ensure compliance with records management policies and data privacy standards
• Deliver high-quality service with accuracy, professionalism, and a strong team-oriented approach

Qualifications:
• High School Diploma or equivalent
• Minimum 2 years of experience in a professional office environment, preferably in records or file management
• Experience with Records Management Systems such as FileTrail, iManage Records Manager, FileSurf, LegalKey, or similar platforms preferred
• Familiarity with imaging/scanning and electronic records management is a plus
• Strong communication, organizational, and problem-solving skills
• Ability to lift up to 40 lbs. and perform physical tasks including walking, standing, bending, and carrying files as needed

At Opensity Solutions, we value professionalism, teamwork, and delivering exceptional client service. If you are organized, dependable, and thrive in a fast-paced environment, we encourage you to apply.

Opensity Solutions is an Equal Opportunity Employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or disability.

Opensity is an Equal Opportunity Employer. 

We are committed to providing equal employment opportunities to all applicants and employees and do not discriminate on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, age, disability, genetic information, veteran or military status, or any other characteristic protected by applicable federal, state, or local law. 

Employment decisions at Opensity are based on qualifications, merit, and business needs. This policy applies to all aspects of employment, including recruitment, hiring, promotion, compensation, training, discipline, and termination. 

Opensity is committed to providing reasonable accommodations for qualified individuals with disabilities, for pregnancy related conditions, and for sincerely held religious beliefs, in accordance with applicable law. We do not tolerate retaliation against individuals who raise concerns or participate in an investigation related to equal employment opportunity.