Responsible for the accurate and timely processing and management of invoices and expense reports of Amerant Bank and its affiliates. Performs a variety of clerical and accounting duties related to accounts payable transactions.

Responsibilities:

Invoice processing:

Verify and code all invoices in the Accounts Payable (AP) subsystem:

Determine expense accounts and cost centers used for processing payments
Reconcile invoices with Purchase Orders and/or receipts and existing contracts, as applicable.
Reconcile vendor statements.
Manually process invoices that fall outside of the AP subsystem workflow
Setup and process recurring invoices in the AP subsystem
Route invoices for submission and review and subsequent approval
Ensure invoices are accurately processed prior to extraction for payment.
Ensure adherence to guidelines established in the AP Manual.

Expense Reports:

Review, verify and process employee Expense Reports submitted in the AP Subsystem:

Review General Ledger (GL) accounts and cost centers used in allocations.
Verify reasonability of information.
Verify proper approvals following guidelines in the AP Manual.
Reconcile expense reports with Training Request forms submitted for reimbursement.
Ensure information on the expense reports adheres to guidelines established in the AP Manual.
Ensure receipts (or missing receipt declaration) and other pertinent documentation is attached to the expense reports and reconcile information to the requested amounts.

Other Clerical and Miscellaneous:

Prepare manual Journal Entries with adequate supporting documentation.
Input journal entries.
Set up pre-paid expenses for monthly amortization in the Pre-paid module.
Assist with month-end closing activities related to AP.
Mail checks
Provide outstanding customer service to vendors, external and internal customers.
Research all inquiries and correct all discrepancies
Research and respond to reconciliation items
Assist with Audit Requests
Research, respond to and correct reconciliation items
Provide outstanding customer service to vendors, external and internal customers.

Minimum Work Experience Requirements:

Three to five years in Accounts Payable with exposure to general accounting

Minimum Education and/or Certifications Requirements:

Associate’s degree in accounting

Technical and/or Other Essential Knowledge:

Proficiency in AP / Accounting software.
Proficiency in spreadsheet programs.
Attention to detail and accuracy.
Numerical and data entry skills for accurate inputting, reconciling and handling financial information.
Outstanding organizational skills to manage accounts payable documentation and electronic filing effectively.
Excellent communication skills (written and verbal) to interact effectively with vendors and internal customers.
Confidentiality to handle sensitive information.
Problem solving skills to research and resolve invoice and payment issues.
Ability to work independently and as part of a team.
Adaptability to changes in technology and business needs.

Learn more about this Employer on their Career Site

Accounts Payable Associate II