Logistics Clerk

REPORTS TO: Senior Manager, Materials and Logistics

ASSISTS: Logistics Department

SUPERVISES: Not Applicable

AUTHORITIES / RESPONSIBILITIES:

• Support all administrative aspects for the Logistics Department.

• Monitor and maintain logistics manning schedules and headcount in conjunction with managers, foreman, and supervisors.

• Compile and maintain various required documentation.

• Create weekly reports for submission to key member of the Austal organization.

• Work with Logistics Traffic Lead performing freight invoice coding.

• Engage multiple departments including, Logistics, Supply Chain, Project Management, and Accounting to ensure company freight invoices are accurately coded, approved, and submitted for payment.

• Perform daily collection, scan, and cataloging of logistics documents to ensure prompt availability.

• Handle all clerical duties.

• Collect and enter data in Austal ERP systems as required.

• Work with department managers and foreman to maintain departmental supplies.

• Track and reconcile departmental budget –processed requisitions, purchase orders and Cap Ex’s and compare actual expenses vs the Budget and report discrepancies to Manager.

• Maintain Employee Contact List and distribute as needed periodically.

• Post or distribute notices of Internal Job Postings, special events or company announcements.

• Create requisitions and enter into IFS.

• Assist with scheduling all employees for required training, meetings and appointments.

• Update/reconstruct department documents and templates as needed.

• Ensure that company policies and procedures are understood and adhered to.

• Establish working relationships with multiple departments and promote and advocate a positive outlook, conducive to high productivity and pride in work.

QUALIFICATIONS / KNOWLEDGE / EXPERIENCE:

• High school diploma/GED required.

• Minimum of two (2) years’ experience in an administrative role with similar responsibilities required.

• Must be able to follow directions and with limited supervision.

• Proficiency in all Microsoft Applications required, working knowledge of PowerPoint.

• Excellent time management skills.

• Strong organizational and interpersonal skills.

• Ability to prioritize tasks and be self-motivated.

• Willing to work in a team environment and maintain harmony with all employees.

• Skilled in performing with accuracy and attention to detail.

• Ability to work effectively under pressure.

• Organizational skills a must.

• Marine industry product knowledge a plus.

TOOLS: Not Applicable

DIRECTION EXERCISED: Wide degree of latitude is required, must rely on experience and good judgement to plan and accomplish goals.

DISCRETION EXERCISED: As determined by Logistics Management.

LIASES WITH: Logistics leadership, Procurement, Project Management, and Accounting

ADDITIONAL GUIDELINES:

• Act as primary support entity for the Logistics department.

• Candidates must meet the following employment eligibility guidelines to be considered for employment with Austal USA:

• 18 years of age or older.

• Able to provide proof of US Person Status.

• No felony convictions of Theft/Deception or Violent crimes within seven years from disposition date.

• No felony convictions of Drug crimes within three years from disposition date. Willing to submit to a drug screen.

• Willing to submit to a background check.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly exposed to humid conditions, bright flashing lights, moving mechanical parts, high precarious places, outside weather conditions, and extreme heat. The employee is occasionally exposed to fumes and/or airborne particles at or below the PEL, toxic or caustic chemicals, and heat and cold. The noise level in the work environment is usually very loud, + 90 dB.

SAFETY: Must comply with company, federal, state, and local safety and environmental rules and regulations while performing daily job tasks.

Equal Employment Commitment

Any qualified individual with a disability who is having difficulty in completing an application because of incompatible technology or other disability-related application issues may contact us at the following phone number for assistance: 251-445-1932.

Austal’s commitment to equal employment opportunity applies at all levels of employment, in all job titles, including the executive level, and to all employment actions, including but not limited to decisions concerning recruitment, hiring, training, and promotion.