Payroll Specialist

Job Description:

Tony’s Plumbing, Heating, and Air is looking for a Payroll Specialist who is detail-obsessed, highly organized, and committed to ensuring every team member is paid accurately and on time. You understand that payroll is more than processing checks – it’s about maintaining trust, protecting confidential information, and ensuring compliance with ever-changing state and federal regulations. You take ownership of your work, thrive in deadline-driven environments, and have a passion for accuracy, accountability, and continuous improvement. You communicate effectively, work collaboratively across departments, and approach challenges with professionalism, adaptability, and a strong sense of urgency. 

We are a highly technology driven organization that values innovation, efficiency, and continuous process improvement. Our team embraces new software, automation tools, and evolving technologies to streamline workflows and maximize impact. We operate with a lean, agile team structure, so adaptability, resourcefulness, and comfort working in a fast-paced environments are essential. 

Since 1994, Tony’s Plumbing, Heating, &  Air has built a reputation for doing things the right way, standing by our work, supporting our team, and delivering an outstanding customer experience. We ask a lot of our people, but we also invest in them. Our team is built on trust, accountability, and a shared commitment to excellence, creating an environment that is professional, growth-minded, and genuinely supportive.

Benefits:

• Full benefits package including Medical, Dental, Vision.

• Life Insurance, company sponsored $25,000 plan.

• A 401(k) with 4% matching to help you plan for the future. 

• Paid Time Off and Paid Holidays starting Day 1 so you can recharge and reset!

• Amazing team environment and culture!

• Opportunities to grow and expand your role.

Responsibilities:

• Process weekly and/or bi-weekly payroll accurately and on schedule for assigned companies.

• Review, verify, and reconcile team member timecards, wage calculations, deductions, and withholdings.

• Process team member paychecks and earnings statements while ensuring compliance with company policies and payroll regulations. 

• Audit payroll records to identify and resolve discrepancies before payroll is finalized.

• Apply and verify job costing and performance pay calculations for accuracy.

• Process new hire payroll documentation and maintain team member payroll records.

• Update team member payroll information, including tax withholdings, direct deposit changes, garnishments, transfers, and exemptions.

• Process payroll adjustments, retroactive pay increases, and corrections as needed.

• Track team member vacation, sick leave, personal time, and other paid leave balances.

• Prepare payroll reports including earnings, taxes, deductions, and regulatory reporting.

• Ensure timely payroll tax remittance and compliance with California and federal payroll regulations.

• Maintain confidentiality of sensitive team members and payroll information at all times.

• Provide payroll support and guidance to team members and managers regarding payroll questions and tax-related matters. 

• Assist with payroll system improvements, automated timekeeping, and process enhancements.

• Maintain current knowledge of payroll laws and regulations through ongoing professional development.

• Provide support to the Culture and People Leader and assist with additional administrative responsibilities as needed. 

Qualifications:

• High School Diplomas or equivalent required.

• Two or more years of payroll processing experience or equivalent on-the-job training required.

• Certified Payroll Professional (CPP) designation preferred.

• Experience processing payroll in California with knowledge of state and federal payroll regulations. 

• Experience with ADP or similar payroll software required.

• Experience with ServiceTitan or similar workforce management software preferred. 

• Working knowledge of Microsoft Office, including basic to intermediate Excel skills.

• Strong 10-key data entry and computer skills. 

• Exceptional attention to detail, organization, and accuracy.

• Ability to prioritize multiple tasks and consistently meet strict payroll deadlines.

• Ability to work independently while collaborating effectively with cross functional teams. 

• Strong communication and customer service skills.

• Professionalism, integrity, and the ability to maintain strict confidentiality.

• Strong analytical, problem-solving, and critical thinking skills.

• Comfortable learning new technologies and continuously improving payroll processes.

Work Schedule:

• Monday through Friday, 7:00 AM to 4:00 PM.

• Must be generally available by phone outside of normal business hours when payroll or business needs require.

Apply today, if this sounds like the kind of role where you can thrive and make an impact!

Equal Opportunity Employer

Tony’s Plumbing, Heating, and Air is an Equal Opportunity Employer and values diversity. All employment decisions are based on qualifications, merit, and business needs without regard to legally protected characteristics.