The Purchasing Coordinator is responsible for supporting the day-to-day purchasing activities of the organization to ensure materials, supplies, and components are available to support production and operational requirements. This position works closely with suppliers, production, inventory, receiving, and operations to coordinate purchase orders, monitor deliveries, maintain accurate purchasing information, and address supply issues.

The Purchasing Coordinator will play an important role in maintaining continuity of supply while supporting the overall purchasing function. This position requires strong organizational skills, attention to detail, effective communication, and the ability to prioritize multiple tasks in a fast-paced manufacturing environment.

Primary Duties and Responsibilities

Create, issue, and maintain purchase orders in the ERP system.
Review purchasing requirements and assist with ensuring materials are ordered in a timely manner.
Monitor open purchase orders and follow up with suppliers regarding order status, lead times, and delivery dates.
Communicate changes in delivery schedules or material availability to appropriate internal departments.
Maintain accurate vendor, pricing, purchasing, and inventory information within the ERP system.
Coordinate with Production, Operations, Inventory, Quality, and Receiving to ensure material requirements are met.
Assist with monitoring inventory levels and identifying potential shortages or excess inventory.
Assist with expediting materials when necessary to support production schedules.
Communicate with suppliers regarding order confirmations, discrepancies, shortages, quality concerns, and delivery issues.
Assist with obtaining pricing and quotations from approved suppliers.
Support the purchasing team with vendor documentation and supplier records.
Research alternative suppliers and materials as requested.
Assist with resolving invoice, receiving, and purchase order discrepancies.
Maintain organized purchasing records and documentation.
Prepare and maintain purchasing reports as needed.
Support continuous improvement initiatives related to purchasing, inventory, and supplier performance.
Provide backup support for other purchasing activities as needed.
Perform other duties and responsibilities as assigned.

Customer Service & Liaison Support

Serve as a secondary point of contact and backup for customer service inquiries, effectively liaising with customers to address requests, coordinate communications, and resolve issues as delegated.
Provide timely follow-up and communication to ensure customer requests are appropriately addressed and escalated when necessary.
Collaborate with internal departments, including Purchasing, Operations, Sales, and Customer Service, to coordinate information and support customer needs.

Position Requirements

High school diploma or equivalent required; associate degree or additional education in business, supply chain, purchasing, or a related field preferred.
2+ years of purchasing, procurement, inventory, manufacturing, or supply chain experience preferred.
Previous experience working in a manufacturing environment is strongly preferred.
Experience with ERP/MRP systems preferred.
Strong organizational and time-management skills.
Excellent attention to detail and accuracy.
Strong verbal and written communication skills.
Ability to establish and maintain effective relationships with suppliers and internal departments.
Ability to prioritize multiple responsibilities and meet deadlines.
Strong problem-solving and follow-through skills.
Proficiency with Microsoft Office, particularly Excel.
Ability to work independently while also functioning effectively as part of a team.
Ability to work in an office and manufacturing environment.
Ability to occasionally walk through the manufacturing facility and interact with production and warehouse personnel.
Ability to sit, stand, walk, and perform computer-based work for extended periods.
Ability to occasionally lift or move materials or documents as required.

Diversity & Inclusion Statement

UPG Electrical is an equal opportunity employer committed to a diverse and inclusive workforce.

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