Executive Administrative Assistant - Supply Chain Focused (Bilingual in Chinese)

GENERAL FUNCTION / SUMMARY

We are seeking a highly organized and execution-driven Executive Administrative Assistant with a strong focus on operations, logistics, and procurement. This role supports senior leadership while taking ownership of day-to-day operational coordination, including purchasing, vendor management, and shipment tracking.

The ideal candidate thrives in a fast-paced environment, is highly detail-oriented, and can proactively manage multiple priorities with accuracy and urgency. Bilingual proficiency in English and Chinese is required.

MAJOR DUTIES AND RESPONSIBILITIES

Operations, Logistics & Procurement (Primary Focus):

• Own and manage procurement processes, including sourcing, vendor coordination, and purchase order execution
• Coordinate and track shipments, deliveries, and order fulfillment to ensure on-time and accurate delivery
• Communicate directly with vendors and suppliers to resolve issues, negotiate timelines, and prevent disruptions
• Monitor inventory levels and coordinate replenishment to avoid shortages or overstock
• Process and reconcile purchase orders, invoices, and expense tracking with high accuracy
• Maintain organized and up-to-date records of vendors, orders, and logistics activities
• Identify operational inefficiencies and proactively implement process improvements
• Support cost control efforts through vendor comparison, pricing analysis, and negotiation

Executive & Administrative Support (Secondary):

• Manage executive calendars, scheduling, and meeting coordination
• Coordinate business travel, including flights, accommodations, and itineraries
• Prepare reports, summaries, and internal communications as needed
• Support cross-functional coordination and special projects

BASIC QUALIFICATIONS

• Experience in operations, logistics, procurement, or a related field (experience supporting executives is a plus)
• Bilingual in English (written and verbal) and Chinese (verbal)
• Strong organizational and multitasking abilities in a fast-paced environment
• High attention to detail with strong follow-through
• Excellent communication and problem-solving skills
• Proficient in Microsoft Office Suite (especially Excel and Outlook)
• Ability to manage competing priorities and meet tight deadlines
• Experience with vendor management, purchasing, and shipment tracking

Preferred Qualifications

• Experience with inventory management systems, ERP platforms, or procurement tools
• Background in supply chain, distribution, or operations-heavy environments
• Experience with cost analysis, budgeting, or vendor negotiations
• Comfortable handling high-volume operational workflows

Additional Expectations

• Takes ownership of tasks and drives them through completion with minimal supervision
• Proactive and solution-oriented-anticipates issues before they escalate
• Comfortable working in a dynamic, high-pressure environment
• Strong sense of accountability and urgency
• Occasional flexibility outside standard business hours as needed

WHO WE ARE

With over 30 years of experience, TransGlobal has grown into the largest Asian-focused, all-in-one financial services platform in the U.S. We offer a comprehensive suite of services-including life and health insurance, annuities, real estate, private lending, tax and estate planning, and investment management-through a network of 30+ branches across 14 states and over 5,000 professional independent agents. Our mission is to deliver trustworthy, customer-centric financial solutions, all in your language and aligned with your goals.

WHY JOIN US

• Industry Leader: Join the nation's largest Asian-focused financial services firm with a well-established brand and expansive network.
• Multilingual & Multicultural: Work in a dynamic, diverse environment that understands and serves multicultural communities.
• Career Growth: Access to cross-functional training, licensing support, and professional development opportunities.
• Collaborative Culture: Be part of a supportive team that values innovation, initiative, and shared success.
• Impactful Work: Help individuals and families achieve financial security and generational wealth.

WHAT WE OFFER

• Competitive salary and benefits package.
• Opportunity to work in a collaborative and innovative environment.
• Professional development and growth opportunities.
• Pay starts at $23.08 ~ $28.85/hour based on experience.