Recruitment & Enrollment Coordinator (Per Diem) – Graduate Business Programs

IMPORTANT APPLICATION INSTRUCTIONS:

• Upload Resume or Curriculum Vitae for automatic population of information to the application.
• The contact information, work experience, and education listed on your Resume/CV will be parsed and input into your Montclair application.
• Review information and double-check all fields containing information that the system parsed – the software is intelligent, but you need to verify that the data is accurate.
• In the “My Experience” section, you will find a Resume/CV upload option where you can submit your cover letter and all other supporting documents.

Note: If you have an expansive CV, we recommend that you apply manually and only include the positions you have held in the last ten (10) years. You will then be able to attach your Resume/CV, as well as all other supporting documentation in the "My Experience" section of your application.

Job Description

Montclair State University’s Feliciano School of Business is seeking a Recruitment & Enrollment Coordinator (Per Diem) to support graduate business programs, including MBA and Analytics Programs. The coordinator works closely with the Graduate Admissions office to provide critical support across student recruitment, onboarding, and enrollment management for non-online programs. The ideal candidate is organized, detail-oriented, and enjoys working with prospective and newly admitted students. The outline below highlights primary duties; additional responsibilities may be assigned.

Key Responsibilities

Recruitment & Prospective Student Support

• Meet with prospective students to discuss program options, admissions requirements, and program benefits.

• Serve as the primary contact for inquiries regarding MBA, Analytics programs, and certificates.

• Provide guidance on program sequencing, course options, and scheduling logistics for prospective and newly admitted students.
   

Information Sessions & Event Management

• Plan, schedule, and present during in-person and virtual information sessions.

• Track attendance, follow up with participants, and assist with conversion to enrollment.

• Support recruitment events, executive speaker series, and new student orientations.
   

Student Onboarding & Registration Support

• Assist newly admitted students through orientation and first-semester registration.

• Code students appropriately in student systems and coordinate with advisors and the registrar to resolve registration issues.

• Ensure students understand program milestones, deadlines, and academic requirements.

Enrollment Monitoring & Reporting

• Monitor new student course enrollments 

• Prepare enrollment outlook updates and reports for leadership

• Assist with classroom space planning and course capacity management

• Generate combined  bachelor’s to master’s (4 +1) student reports and monitor and communicate with students in the pipeline
   

Minimum Qualifications

• Bachelor’s Degree

• One year of experience in higher education, student services, recruitment, or advising

• Strong organizational and communication skills

• Ability to manage multiple tasks, deadlines, and priorities independently

• Familiarity with student information systems and CRM tools preferred

• Professional demeanor and ability to interact with students, faculty, and staff

• Up to 35 hours per week, Monday-Friday. Flexibility will be required for occasional evening or weekend events.

Preferred Qualifications

• Experience with graduate business programs or recruitment

• Knowledge of course registration, enrollment reporting, and onboarding processes

• Comfort presenting at information sessions or events

Application Instructions

• Apply through Workday with a resume and cover letter detailing relevant experience

PROCEDURE FOR CANDIDACY
Applicants should include a resume and cover letter describing how their background, skills and education match the needs of the University. When applying, please take a moment to carefully read and follow the steps in the application instructions.

Salary Range

The position may also be eligible for comprehensive benefits, including health insurance, retirement plans, and tuition assistance. For further details, please visit: https://www.montclair.edu/human-resources/benefits/   

Montclair State University considers factors such as, but not limited to, scope and responsibilities of the position, candidate’s relevant work experience, education, skills, and internal equity, when extending an offer.

Salary offers for internal employees who are part of a collective bargaining unit (CBU) and are applying to a position that is within a CBU will be determined in accordance with contractual provisions. 

Department

Position Type

Contact Information:

For questions or concerns, please contact Human Resources' Workday Recruiting Support at 973-655-5000 (Option 2), or email talent@montclair.edu.

Inclusion Statement

Montclair State University values access and educational excellence. We are committed to an environment of diverse perspectives which ensures that graduates will be civically engaged, committed to democracy, and prepared to thrive as global citizens. We foster a community that promotes varied experiences and voices. We seek applicants who will contribute diverse ideas and perspectives and who value an environment that promotes educational growth and advancement for all.

EEO/AA Statement

Montclair State University is an Equal Opportunity/Affirmative Action institution with a strong commitment to diversity.

Additional information can be found on the website at 
www.montclair.edu/human-resources/about-us/eo-aa-and-diversity/

Title IX and 34 C.F.R. 106 Policy

Montclair State is required by Title IX and 34 C.F.R. 106 not to discriminate on the basis of sex or gender, and does not discriminate on the basis of sex or gender in the operation of education programs and activities.  The requirement to not discriminate on the basis of sex or gender in the operation of education programs and activities extends to admission and employment. For further details, please visit: https://www.montclair.edu/human-resources/job-seekers/