Staff Accountant

Behavioral Assessment Link

Staff Accountant – YMCA of Montclair

Bring your Staff Accountant skills to a mission‑driven YMCA finance team owning day‑to‑day AP/AR, bank reconciliations, and month‑end close while supporting programs that strengthen kids, families, and community.

Job Highlights

Title: Staff Accountant Organization: YMCA of Montclair Location: Montclair, NJ (onsite 4 days/week, 1 day remote – non‑negotiable) Pay: $50,000–$60,000/year Status: Exempt Reports to: Controller Primary Function/Department: Finance Leadership Level: Leader

Top qualifications (2–5 years accounting experience):

• Bachelor’s degree in Accounting, Finance, or related field.
• 2–5 years of accounts payable, accounts receivable, or general accounting experience.
• Hands‑on experience with AP/AR processing, bank reconciliations, journal entries, and month‑end close.
• Strong Excel and accounting system skills; comfortable navigating systems to support daily accounting and financial reporting.
• Detail‑oriented, analytical, and highly organized, with strong communication skills and a commitment to confidentiality.

Call to action: If you’re a detail‑driven Staff Accountant who enjoys AP/AR, reconciliations, and month‑end close in a collaborative, nonprofit environment, apply today to join the YMCA of Montclair’s finance team.

Position Summary

The Staff Accountant, reporting directly to the Controller, supports the day‑to‑day financial operations of the YMCA of Montclair. This role:

• Performs ongoing accounts payable and accounts receivable functions.
• Assists with month‑end close and year‑end activities.
• Supports key financial periods including the annual audit and budget preparation process.
• Manages cash reconciliations and bank deposits for all YMCA locations.
• Maintains effective relationships with vendors and ensures accurate, timely financial recordkeeping.

Key Responsibilities

Accounts Payable & Cash Disbursements

• Process vendor invoices, check requests, credit card charges, and employee reimbursements.
• Ensure proper general ledger coding, approvals, documentation, and timely payment.
• Record all ACH transactions and bank charges in the accounting system.
• Maintain vendor files, including 1099 information, ACH instructions, tax‑exempt forms, and certificates of insurance.
• Review and monitor purchase orders and ensure proper reconciliation with invoices.
• Receive, research, and resolve internal and external AP inquiries and communicate resolutions as needed.

Accounts Receivable & Cash Management

• Import daily entries from the point‑of‑sale system.
• Enter third‑party payments into the point‑of‑sale system in a timely manner.
• Verify and reconcile end‑of‑shift cash receipt data from the point‑of‑sale system.
• Input contribution and miscellaneous cash/check receipts into the accounting system.
• Monitor bank activity and report electronic contribution deposits to Development on a weekly basis.
• Prepare and process weekly bank deposits.

Office Management & Purchasing Support

• Interface directly with key office services and supplies vendors for each YMCA of Montclair location as needed.

Month‑End Close & Financial Reporting

• Assist with monthly and year‑end close processes.
• Prepare and review AP aging reports.
• Prepare journal entries as assigned.
• Perform bank and credit card reconciliations.

Audit, Compliance & Budget Support

• Support the annual audit by preparing schedules and documentation.
• Assist with grant and donor compliance tracking as needed.
• Assist with budget uploads and system entry.
• Support data collection and preparation for budgeting cycles.

Other Duties & Collaboration

• Identify opportunities for continuous process improvement in finance workflows.
• Provide cross‑coverage for Finance team members during absences.
• Assist the Controller and CFO with other tasks and projects as assigned.
• Work collaboratively with HR, Development, and Operations teams to support the YMCA’s mission.

Abuse Risk Management & Safety

• Attend required Abuse Risk Management training and adhere to procedures related to managing high‑risk activities and supervising members and participants.
• Follow employee and volunteer screening requirements and use screening instruments to help assess abuse risk.
• Provide employees and volunteers with ongoing supervision and training related to abuse risk and boundaries.
• Respond quickly to policy and procedure violations, using YMCA disciplinary procedures, and respond seriously and confidentially to reports of suspicious or inappropriate behaviors, following all mandated reporting requirements.
• Communicate and model the YMCA’s commitment to protecting members from abuse.

Qualifications

• Education:
  • Bachelor’s degree in Accounting, Finance, or related field.
• Experience:
  • 2–5 years of accounts payable, accounts receivable, or general accounting experience.
  • Experience supporting month‑end close, including journal entries and reconciliations, preferred.
• Skills & Competencies:
  • Detail‑oriented with strong analytical, organizational, time‑management, and problem‑solving skills.
  • Excellent written and verbal communication skills.
  • Aptitude for navigating accounting systems to support month‑end close and daily accounting activities.
  • Open to change and willing to learn new skills and systems.
  • Ability to maintain confidentiality and handle sensitive financial and personnel information with discretion.
  • Commitment to YMCA values and ability to work effectively in a mission‑driven, team‑oriented environment.
• Certifications & Other Requirements:
  • Must have CPR/AED and First Aid certification, or obtain within 90 days of employment.
  • Ability to work onsite 4 days per week and 1 day remote (non‑negotiable hybrid schedule).

Work Environment & Physical Demands

(With or without reasonable accommodations)

• Work involves sitting and standing for extended periods, computer use, and general office activities.
• Physical activities may include climbing stairs, walking, lifting, finger dexterity, grasping, repetitive motions, talking, hearing, and visual acuity.
• Must be able to lift up to 25 lbs.
• Work is performed primarily indoors at YMCA offices, with occasional travel to YMCA of Montclair branches/sites.
• Must have reliable transportation to and from work and between locations as needed.

COMPANY BENEFITS:

Benefits include complimentary YMCA membership; accrued PTO; medical, vision, and dental health insurance; paid holidays; enrollment in the Y’s retirement program (must complete 1,000 hours within 2 years of service), with 12% of salary contributed by the Y; a 75% discount for SACC (before and aftercare), Early Learning Center, and Summer Camp programs at our Y facilities; and a rewarding career with opportunities for professional growth and advancement in a fun, engaging work environment.