The Health, Safety & Facilities Manager will lead all site-level health, safety, environmental (HSE), and facilities management initiatives at our large-scale book distribution center in Montgomery, Illinois. The role ensures full compliance with federal, state, and local regulations while also driving a proactive safety culture and managing the upkeep, maintenance, and functionality of the facility to support operational efficiency.

Reporting into the US Operations Director, key responsibilities are:

Health & Safety

Own and implement the site’s Health & Safety Management System in line with OSHA and company standards
Conduct regular safety audits, risk assessments, and incident investigations; implement corrective actions in collaboration with Site Management Team
Work closely with 3rd party contractors working on site, ensuring appropriate method statements and risk assessments are in place to create a safe working environment for all
Embed an engaging ‘Safety First’ culture across the site, leading site-wide safety training programs, communications, onboarding and refresher courses
Identify training needs for site personnel and implement suitable training programmes to further develop our people’s knowledge and awareness of health & safety best practice
Maintain safety records, reporting, and documentation as per regulatory and internal compliance
Chair the site’s Safety Committee and lead monthly meetings on safety performance and improvements, providing reports and updates to the Group COO
Liaise with insurance providers, auditors, and regulators as needed

Facilities Management

Oversee all aspects of building maintenance, repairs, utilities, and equipment servicing (HVAC, electrical, plumbing, fire safety systems, etc.)
Manage vendor relationships and service contracts for janitorial, waste disposal, pest control, and other facility services
Play a lead role in managing our relationship with the property management company and other landlord representatives
Plan and manage preventative maintenance schedules for critical infrastructure
Lead minor construction, refurbishment, or fit-out projects with minimal disruption to operations
Ensure the site remains compliant with building codes and fire safety regulations.

General Leadership & Compliance

Develop and manage annual safety and facilities budgets.
Provide leadership and role modelling to the Operations and Office teams
Maintain up-to-date knowledge of best practices and legislative changes in occupational safety and facility management.
Drive continuous improvement through Lean principles where applicable.

To succeed in this role you will need:

Key Skills & Experience

5+ years’ experience in a similar role within distribution, logistics, manufacturing, or warehousing.
Strong working knowledge of OSHA regulations and workplace safety practices.
Proven experience managing large-scale facilities (150,000+ sq ft preferred).
Demonstrated ability to manage vendors and contractors.
Strong problem-solving skills and ability to work cross-functionally.

Preferred:

Degree or certification in Occupational Health & Safety, Facilities Management, or related field.
OSHA 30 certification or equivalent.
Experience with CMMS (Computerized Maintenance Management Systems).
Exposure to Lean, 5S, or Six Sigma environments.
Spanish language skills of interest but not essential

Personal Attributes

Hands-on, practical, and solutions-oriented.
Strong organizational skills and attention to detail.
Able to prioritize and manage multiple projects in a fast-paced setting.
Exceptional communication skills.
Natural born collaborator and team player

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