Accounts Payable Assistant

Overview

Primary responsibilities include processing vendor invoices in a timely and accurate manner in a collaborative work environment. This includes interacting with the vendors, buyers and employees on a daily basis. Other responsibilies include responding to inquires in a timely manner, supporting other AP Associates and distributing mail as needed. There is a opportunity for cross functional training within the department. This position reports directly to the AP Supervisor.

Responsibilities

• Retreive invoices from folder in Outlook mailbox
• Process PO and NON PO invoices in SAP for US and Canada 
• Prioritize invoice processing by monitoring discount opportunities and payment terms
• Identify and resolve invoice matching errors such as tax code, g/l code, material code error or missing line item on a PO and escalate issues to AP Supervisor as needed
• Respond to vendor and internal customer inquiries in a timely manner
• Verify vendor accounts by reconciling montlly statements and related transactions
• Obtain sales/use tax exempt certificates from the Tax Department as required
• Request vendor set up as needed
• Various projects as needed

Qualifications

• Associates degree or equivalent experience, bachelor’s degree preferred
• 1- 3 years experience working in Accounts Payable – SAP and Onbase Preferred
• AP Certification a plus
• Proficient in Microsoft Office such as Excel, Word and Outlook
• Strong verbal and written communication skills required
• The ability to consistently meet all deadlines
• Excellent attention to details
• This position is based in Montvale, NJ.
• Overtime/weekend work required as needed

Pay Range