Submission Specialist - Editor

About the role

The Senior Submissions Specialist & Editor plays a dual role on the Editorial Services (ES) team, with approximately 85% of the role focused on regulatory submissions and 15% on editorial support. Embedded in weekly brand team workflows, this person owns submission preparation and execution for assigned pharmaceutical clients while helping ensure materials are accurate, consistent, and ready for medical-legal-regulatory (MLR) review. Submission deadlines take priority; editorial assignments are scheduled as capacity allows. The ideal candidate combines hands-on expertise in Veeva Vault and client submission systems with strong copyediting judgment and confidence working with medical content. 

What you'll do

Submissions (approximately 85%) 

• Own all submission-related activities for assigned brand teams, including prework, submission-day execution, and resubmissions. 
• Tag, link, and upload submission files and supporting materials, including references, in Veeva Vault and other client-specific systems; apply functional annotations as needed. 
• Maintain reference libraries for assigned brands and upload or retrieve references as required. 
• Maintain the submissions calendar and attend weekly internal brand team standups to stay current on deadlines, dependencies, and priorities. 
• Learn and apply all brand-specific submission requirements, including required training and credentialing for client work. 
• Partner with copy, project management, medical, editorial, and account team members to support accurate, on-time submissions. 
• Stay current on evolving client SOPs, MLR review standards, and submission-system updates, and share relevant changes with the Editorial Services team. 

Editorial (approximately 15%; as capacity allows) 

• Proofread and copyedit complex pharmaceutical materials for accuracy, clarity, and consistency with client specifications and/or AMA style. 
• Cross-check tables, figures, and citations against client source materials and supporting references. 
• Carry edits and changes across versions and rounds of review in Ziflow, flagging inconsistencies and errors throughout the process. 
• Collaborate with medical team members to ensure scientific and medical information is conveyed accurately within creative executions. 
• Share insights and recommend process adjustments that improve proofreading accuracy and submission efficiency. 

Workflow and quality 

• Manage timelines and quality control for assigned tasks, communicating proactively with Creative Services, project managers, and external stakeholders. 
• Maintain accurate trackers, status reports, and audit-ready documentation of submission and review activity. 
• Manage requirements across multiple accounts in a fast-paced, deadline-driven environment without sacrificing accuracy. 
• Triage competing requests with submission deadlines taking precedence, escalating early when editorial work is at risk of slipping. 

Requirements

• 3+ years of experience in a pharmaceutical marketing or medical communications agency environment, including demonstrated experience in both editorial and submissions functions. 
• Hands-on proficiency with Veeva Vault and other client submission systems. 
• Strong understanding of MLR review processes and pharmaceutical regulatory requirements. 
• Meticulous attention to detail, familiarity with medical terminology, and the ability to absorb and accurately convey complex scientific and clinical content. 
• Proficiency in Adobe Acrobat, Microsoft Word, PowerPoint, Excel, and Ziflow. 
• Strong organizational, interpersonal, and written and verbal communication skills. 
• Demonstrated ability to work with professionalism and accuracy under pressure and tight deadlines. 

Bonus Points:

• Experience supporting multiple pharmaceutical brands or accounts with different submission requirements. 
• Experience contributing to improvements in editorial quality, submission efficiency, or audit-ready documentation. 

What Matters at RevHealth: 

Leave your fingerprint  - Your voice, your mind, your mark—they matter. Bring your creativity, perspective, and passion into everything you do.  

Show up like it’s Day 1 - Show up like you have something to prove, something to discover, and something to protect—treating the work and the company like it’s yours to shape  

Give it and take it as a gift  - Whether it’s a compliment or constructive feedback, use it to grow.  

Progress over process - Don’t hide behind the system—use it as an accelerator. Stay agile, push for what matters, and harness the latest technology to keep us ahead.  

Own the We  - Collaboration starts with you. Ask tough questions, take responsibility, and build something greater—together.  

Drink the good stuff - Celebrate the wins—and the tries.  

Do the right thing - If it feels right or wrong, it is.  

RevHealth is committed to hiring the best team possible to create revolutionary brand experiences that inspire change. We believe that we need a diverse set of perspectives to deliver the best possible solutions for our clients. We look for talent from a wide range of backgrounds - including but not limited to - race, age, sexual orientation, gender identity and expression, national origin, religion, disability, and veteran status. If you are looking for a positive team environment and are looking to be successful in the healthcare marketing world, join us! 

At RevHealth, we offer a comprehensive benefits package designed to support your well-being and financial security. Our benefits include: 

• Healthcare Coverage – Four medical insurance options, plus dental and vision plans. 

• 401(k) Plan – RevHealth matches 100% of the first 3% of your contributions and 50% of the next 2%, totaling a 4% match if you contribute at least 5%. 

• Company-Paid Life Insurance – Providing peace of mind for you and your loved ones. 

• Generous Flexible Paid Time Off – Supporting work-life balance. 

• Additional perks and ancillary benefits are also available. 

Salary: $75,000 - $95,000