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Responsibilities include but are not limited to:
- Manage correspondence and prepare meeting materials for key internal and external meetings.
- Prepare documents, spreadsheets, slide presentations, agendas, financial reports, special projects, and other documents in support of objectives for the organization.
- Regularly communicate with executives, internal partners and external parties on requests and ensure they are prepared for meetings and events.
- Handle sensitive matters with a high level of confidentiality and discretion. Organize and maintain confidential data and information with the utmost integrity.
- Prepare expense reports, process invoices and monitor budgets for areas supported.
- Perform general office duties such as ordering supplies, maintaining records management system and assisting with daily operations.
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Qualifications
Required Skills:
- Ability to work fast and accurately under pressure, always maintaining professional disposition.
- Impeccable organizational and time management skills with the ability to adapt when needed and juggle multiple priorities effectively.
- High proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, Outlook, and Teams.
- A proactive and solution-oriented mindset, anticipating needs and taking initiative.
- High level of interpersonal skills and professionalism to be able to interact with all levels of executives, both internally and externally, as well as Board members.
- Ability to perform administrative duties using independent judgment and personal initiative and resourcefulness.
- Strong project management skills.
- Excellent communication skills (both verbal and written).
- High level of integrity and the ability to maintain confidentiality with sensitive information.
- Excellent phone and customer service skills.
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Required Experience:
- High School Diploma or GED equivalent. A minimum of 8 years supporting Executives.
Preferred Experience:
- Associate's degree in office management or related field.
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