Accounts Payable Clerk

Job Summary:  The Accounts Payable Clerk (A/P) is responsible for providing financial, clerical and administrative services to ensure efficient, timely and accurate payment of accounts under their control.  

Essential Functions and Responsibilities:

• Responsible for sorting incoming invoices received in the mail and electronically.
• Matches invoices to purchase orders and receiving records and follows-up with Purchasing, Central Supply and Warehouse personnel regarding discrepancies.  
• Processes invoices for payment, once approvals have been obtained and discrepancies resolved.
• Files paid A/P checks by vendor.
• Records CHEP pallet activity.
• Tracks outbound freight and apple freight costs. 
• Maintains strong relationships with assigned vendors.   Responds to vendor inquires timely and professionally.
• Codes invoices, vouchers, expense reports, check requests, etc. into the financial system. 
• Reviews vendor statements and researches open items, monthly. 
• Submits monthly EAP report for #6 fuel oil and propane consumption. 
• Cross-trained with other A/P Clerk.
• Files, maintains, and distributes accounting documents, records, and reports. 
• Assists with monthly closing accruals. 
• Performs other tasks/duties as assigned.

Required Knowledge, Skills and Abilities:

• High School Diploma or GED, Associates Degree Preferred 
• 1-3 years Accounts Payable or other Accounting experience
• Strong customer service skills, both internal and external 
• Regular and reliable attendance required.
• Proficient in Microsoft Office applications including Excel, Outlook, and Word. 
• Good organizational skills, strong detail orientation and the ability to meet operational and financial deadlines. 
• Excellent team player that is highly motivated and a self-starter.

• Ability to communicate clearly and professionally, both verbally and in writing.

• Ability to handle pressures of dealing with priorities that change frequently, and have very short time frames.

Working Environment:  

The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job.  Considerable time will be spent working within an office environment. The incumbent will be exposed to long periods of sitting at a desk and working on a computer. Exposure to loud noises from production equipment and moving mechanical parts will also occur.

Physical Demands:

The physical demands described here are representative of those that must be performed by an associate to successfully perform the essential functions of this job. While performing the duties of this job, the associate is regularly required to stand, sit, walk, use hands to type, handle, or feel objects, equipment, or controls; reach with hands and arms; see, talk and /or hear. The associate frequently is required to stoop, kneel, bend or crouch, and travels up and down stairs. 

The Accounts Payable Clerk may be required to push, pull and lift up to 10 pounds on a regular basis and up to 50 pounds on an occasional basis. 

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct, and control the work of associates under his/her supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.