Front Desk Administrator

Front Desk Administrator

About SETI

At the SETI Institute, we aren’t just looking at the stars—we are actively trying to understand our place among them. Our mission is dedicated to advancing humanity’s understanding of the universe through world-class scientific research, exploration, and discovery. We bring together a brilliant, passionate community of researchers, scientists, engineers, and innovators. To fuel our next giant leap, we need a team that matches our cosmic curiosity and keeps our headquarters running smoothly.

About This Role

Every high-performing crew needs a welcoming, reliable launchpad anchor. We are seeking a warm, organized, and proactive Front Desk Administrator to serve as the face of our Mountain View headquarters. Reporting to the Chief Human Resource Officer, this is a crucial, 100% onsite role designed for an approachable professional who will be the primary point of contact for anyone stepping into or calling our facility from visiting scientists and international dignitaries to internal team members.

In this role, you will own the front desk experience, manage incoming telephone communications, coordinate small office projects, and plan engaging internal office events. If you have an adaptable mindset, strong organizational habits, and a passion for creating a welcoming workplace, you will be a vital partner in keeping our day-to-day operations running flawlessly.

What You'll Do

• Coordinate Projects & Events: Plan and execute HQ and Intern events (e.g., team lunches, holiday celebrations, office happy hours, staff recognition events) and manage administrative projects as assigned.
• Manage Mail & Deliveries: Handle all incoming and outgoing mail, packages, and priority shipments; ensure prompt delivery to departments and individuals.
• Support Workspace Logistics: Maintain inventory and order office/kitchen supplies, oversee conference room calendars to prevent scheduling conflicts, and partner with Facilities to ensure shared workspaces remain stocked and operational.
• Administrative Assistance: Provide general administrative and project support to the Executive Administrator and operational teams, including basic document drafting, calendar coordination, and data entry.

Who You Are

What We're Looking For

What Will Make You Stand Out

Compensation & Benefits

SETI offers a competitive compensation package including medical, dental, and vision coverage, retirement benefits, paid time off, professional development opportunities, and other employee programs.

• Expected Salary Range: $60,000 – $85,000 annually.

Actual compensation will be determined based on factors including skills, experience, qualifications, internal equity, geographic location, and business needs.

Equal Employment Opportunity

SETI is an Equal Opportunity Employer and is committed to fostering an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, pregnancy, gender identity or expression, sexual orientation, national origin, ancestry, age, disability, genetic information, marital status, military or veteran status, or any other characteristic protected under applicable federal, state, or local laws.

Fair Chance Statement

Consistent with applicable law, including the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment.

Disclaimer

This job description is intended to describe the general nature and level of work being performed. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Duties and responsibilities may change at any time based on organizational needs and business priorities.