Purchasing/Inventory Specialist

Job Summary:

Under general supervision coordinates activities involved with procuring goods and services such as raw materials, equipment, tools, parts, and supplies for organization by preparing purchase orders or quote requests, reviewing requisitions, conferring with suppliers, selecting product, maintaining procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories.  Expedites delivery of goods to users, discuss defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and corrective action. 

Executes companywide cycle count program.  Enters count results into ERP database to maintain accuracy.  Maintains and reports data measurements with monthly inventory accuracy for each department with root cause and corrective action.  Enters new part numbers, bills of material and product structure into ERP database.  Coordinates Engineering Change Orders and coordinates updates with respective department managers for updates to the SOE (Sequence of Events).

Essential Functions:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.   The requirements listed below are representative of the knowledge, skills, and/or ability required.   Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Reviews requisitions.
• Compiles data from sources such as contracts, engineering drawings/prints, purchase orders, invoices, requisitions, and accounting reports and enters information into ERP to maintain inventory, purchasing, shipping, or other records.
• Confers with suppliers to obtain product or service information such as price, availability, and delivery schedule.
• Selects products for purchase by checking customer approved source and matching to customer drawings and specifications.
• Estimates values according to knowledge of market price and competitive quotes from 3 suppliers.
• Determines method of procurement such as direct purchase or bid.
• Prepares purchase orders or quote requests.
• Reviews quote proposals and negotiate contracts within budgetary limitations and scope of authority.
• Maintains procurement records such as items or services purchased costs, delivery, product quality or performance, and inventories.
• Discusses defective or unacceptable goods or services with inspection or quality control personnel, users, vendors, and others to determine source of trouble and take corrective action.
• Expedites delivery of goods to users.
• Executes   the cycle count process and posts updates to inventory records. Ability to operate forklift and acquire forklift certification required.
• Compile and enter part maintenance and modifier information into the ERP database from new customer drawings and engineering changes, for accurate issuance of purchase order part description and process accuracy. 
• Maintain files for customer drawings and customer documents, files and records of materials, prices, and inventories.
• Creates new Bills of Material and product structure within the ERP database from customer drawings.
• Compiles data from sources such as contracts, purchase orders, invoices, requisitions, and accounting reports and enters information into ERP to maintain inventory, purchasing, shipping, or other records.
• Reviews files to determine unused items and recommends disposal of excess stock.