Administrative Assistant

Perform general administrative duties in support of individuals, teams, and business processes 

Develop, compile, and analyze basic information for inclusion in reports or presentation materials 

Prepare charts, graphs, and tables to support business insights and decision-making 

Coordinate meeting logistics, including reserving conference rooms, setting up equipment, and preparing materials 

Manage calendars across time zones and ensure leaders are where they need to be, when they need to be there 

Support financial processes such as corporate card reconciliation, invoice tracking, and budget planning 

Arrange domestic and international travel, including visa processing 

Provide HR-related support for hiring, onboarding, promotions, transfers, and terminations 

Assist with processing legal contracts and maintainingaccurate customer master data 

Compile and edit presentation content from multiple sources and distribute reports to stakeholders 

Maintain agendas, action item lists, and program plans, escalating issues when needed 

Respond to routine correspondence following established procedures 

Create and manage SharePoint sites and shared drives to keep teams organized 

Communicate proactively to meet internal and external client needs 

Maintain key relationships with customers and internal departments to understand and support customer expectations 

Assist with customer issue resolution, including invoice discrepancies, reporting, and service concerns 

Provide back-up support to other administrative team members as needed 

Organize and maintain office systems, supplies, and equipment 

Location: Naperville, IL

Business/Division/Leader Supported:  GBS+ Platform

Work week and Shift: Mon - Fri, 8AM - 5PM

You’ll support senior leadership in a fast-paced, high-impact environment 

You’ll be a trusted partner in both day-to-day operations and strategic initiatives 

High school diploma or equivalent 

Four years of administrative experience 

Immigration sponsorship is not available for this position 

Bachelor’s degree 

Intermediate proficiency in MS Office (Outlook, Excel, PPT) 

Experience successfully managing multiple, competing priorities to meet deadlines 

Excellent verbal and written communication skills, with a strong customer service focus  

Organizational skills and attention to detail  

Experienceanticipating needs, being resourceful, and using sound judgment and tact 

Critical thinking, analytical, and problem-solving skills 

Learning agility; Experience quickly gaining knowledge of organizational operations, procedures, and staff  

Experience working independently, as well as collaborating in a team environment 

Reliability, flexibility and approachability  

Process oriented, adaptable, reliable, flexible and approachable 

Starting on Day 1: Access to our comprehensive benefits package including medical, dental, vision, matching 401K, company-paid pension, stock purchase plan, paid parental leave, select discounted childcare resources, and more!   

The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, and healthy environments   

The ability to make an impact and shape your career with a company that is passionate about growth   

The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best