Security Office Administrator

Overview

Company Overview:

Allied Universal®, North America’s leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you will be part of a team that contributes to a culture that positively impacts the communities and customers we serve.

Job Description

Hourly PayRate: $25.00

Allied Universal is seeking a Security Office administrator to manage the front desk of a financial institution in Naples.

Candidates MUST possess:

Class D Security Officer License

High School diploma or equivalent

1 or more years experience in an Office Administrator role or equivalent

1 or more years experience using Microsoft Office and/or Google Workspace

Allied Universal® is hiring an Office Administrator. The Office Administrator ensures smooth daily operations for our office, managing property services, mail and supplies, technology, and security. This role keeps the workplace running efficiently so staff can focus on their priorities.

RESPONSIBILITIES:

• Serve as the front-of-office contact, delivering exceptional customer service
• Oversee office inspections, maintenance, repairs, and safety checks
• Manage conference room setup, breakroom organization, and healthy snack program
• Coordinate and evaluate vendor performance in partnership with property management
• Handle mail/package receipt, outgoing shipments, and internal deliveries
• Monitor and replenish office and technology supplies
• Support ergonomic reviews, employee moves, and peripheral/device inventory
• Provide first-level support for technology, AV, and security access systems
• Assist with visitor management, escorting, and coordination with building security
• Maintain health and safety programs, including AED/first aid readiness and document destruction
• Support corporate safety initiatives, including training, incident reporting, and evacuation drills

QUALIFICATIONS (MUST HAVE):

• High school diploma or equivalent
• Minimum of one (1) year of administrative/office experience
• Minimum of one (1) year of education/work experience consistently utilizing MS Office (Word, Excel, Power Point, Outlook) and/or Google Workspace
• Professional oral and written interpersonal communication skills
• Efficient time management skills
• Strong attention to detail
• Exceptional customer service skills
• Able to multitask in a dynamic environment with varying demands for priority
• Exceptional organization skills

PREFERRED QUALIFICATIONS (NICE TO HAVE):

• College degree in business administration, communications, or a related field
• Executive assistant experience
• Proficiency in SharePoint or ability to create and maintain a department intranet site

BENEFITS:

• Medical, dental, vision, basic life, AD&D, and disability insurance
• Enrollment in our company’s 401(k)plan
• Seven holidays annually paid at time and a half, if worked
• 40 hours of vacation after one year of employment at eligible work assignments; unused vacation is only paid out where required by law

Florida State Security Agency License No. B8500287

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

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