Coordinator, Hospitality & Events

About the Company

BMI is a mission-driven organization at the forefront of music rights and creator advocacy. Celebrating over 80 years of service to songwriters, composers, music publishers and businesses, BMI is a global leader in music rights management. Currently representing the public performance rights in over 25 million musical works created and owned by more than 1.4 million artists. BMI negotiates music license agreements and distributes the fees it generates as royalties to its affiliated writers and publishers when their songs are publicly performed.

About the Role

POSITION SUMMARY: Responsible for providing hospitality services for events, activities, and meetings held at the BMI Nashville office – Creative, to include executing various tasks needed for planning, setup, maintaining, monitoring, and clean up. Assist the Creative Department with special projects as assigned. 

FUNCTIONS OF THE JOB:

• Executes planning, set-up, service, breakdown and clean-up of meetings and events, including after-hours hospitality events in the Creative area and the building, such as #1 parties, Quarterly BMI Board meetings
• Performs general housekeeping duties throughout the Creative department
• Sets up and assists audio/video presentations using PowerPoint, interconnecting PCs, projectors and screens for on-site meetings in the Creative area.
• Build and maintain vendor relationships.
• Stocks, inventories and orders supplies as needed for the Creative
• Maintains event supply inventory, including tracking items that are removed and returned for the Creative area
• Ensures accurate and timely orders for catering services at the direction of Creative department.
• Builds and maintains vendor relationships.
• Runs errands and makes deliveries as needed.
• Assists and welcomes on-site visitors for the Creative department
• Acts as a liaison with the Facilities department on events organized in the building.
• Assists with Sponsorship Events that are held in the building and offsite
• Assists supervisor with the booking, confirming, and executing events when supervisor is out of the office.
• Supports our BMI Core Values and cultivates a culture of diversity and inclusion.
• Other duties as assigned.
• Regular attendance.

POSITION QUALIFICATION REQUIREMENTS

Education:   High school diploma or GED.

Experience: Two years or more of general housekeeping, food and beverage or catering experience preferred.  

Skills and Abilities: 

• Pleasant personality and professional appearance.
• Excellent interpersonal and communication skills.
• Must be detail-oriented and thorough.
• Excellent communication, organizational and interpersonal skills.
• Strong work ethic.
• Ability to work flexible hours when needed.
• Ability to give guidance to others as well as accept guidance from others.
• Proficient in basic computer skills including Microsoft Office (especially Outlook and Excel), invoice payment systems, and online research of vendors.