Clinical Placement Coordinator

About the Work Unit

The Clinical Placement Office works collaboratively with faculty, program directors, and students to ensure all students have a productive clinical experience.  The Office is responsible for coordinating clinical placements across VUSN academic programs and ensuring all appropriate agreements are in place and all agency requirements are met for student rotations.  This includes working with clinical partners across Middle Tennessee, throughout the United States, and occasionally internationally.

Key Functions and Expected Performance

Clinical Placement & Rotation Management

• Coordinate student clinical rotations for assigned undergraduate and graduate nursing programs in partnership with faculty and external agencies.
• Manage rotation schedules and changes to ensure continuity and accuracy
• Compile, publish, and maintain student placement data and rosters across multiple systems (Exxat, VUMC and external platforms as applicable)
• Attend and support orientations for assigned student cohorts

Compliance, Credentialing & Systems Administration

• Ensure students and clinical faculty meet all institutional and agency compliance requirements
• Clear and credential clinical faculty for teaching assignments as required
• Submit required documentation to maintain VUSN and agency compliance and prevent rotation delays
• Maintain accurate student and faculty records across multiple systems (Exxat, TCPS, VUMC portals, and external systems as applicable)
• Serves as TCPS back-up during peak volume periods.

Communication & Operational Coordination

• Partner with program directors and faculty for assigned programs to establish timelines and meet operational deadlines
• Communicate placement details, requirements, and changes to students and faculty
• Initiate and support VUMC VUNetID and eStar access and troubleshoot common access issues
• Respond to student inquiries and provide individualized support as needed
• Participate in Clinical Placement departmental meetings

Supervisory Relationships

This position does not have supervisory relationships.  This position reports administratively and functionally to the Director of Clinical Affairs Operations.

Education and Certifications

Bachelor's degree preferred; relevant job experience may be accepted in lieu of a degree

Experience and Skills

• Two to four years of experience in higher education, healthcare administration, or clinical education preferred
• Demonstrated experience coordinating complex schedules and deadlines with multiple stakeholders
• Proven ability to work in a compliance-driven and highly regulated environment
• Experience using student information systems or clinical placement platforms (e.g. Exxat, TCPS) preferred

At Vanderbilt University , our work - regardless of title or role - is in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.