Nevada City School of the Arts (NCSOTA), a TK-8 charter school in operation since 1994, is seeking a dynamic, culturally aware, stimulating, and highly qualified Program Specialist/Student Services Coordinator to join our team.

JOB TITLE: PROGRAM SPECIALIST/STUDENT SERVICES COORDINATOR

SCHEDULE: 2026-27 School Year – Full-time

WAGE: $90,595 - $108,246 per hour, depending on experience

SUMMARY: Under the direction of the Executive Director this position assumes responsibility for the effective coordination, delivery, evaluation, refinement and provision of student services. The Program Specialist, in collaboration with the NCSA Executive Director, plans, evaluates, initiates, and recommends programs to meet current and future needs in each of the following areas: psychological services, multi-tiered social-emotional and behavioral supports, and will also include all specialized academic and related services for students eligible for special education supports. Additionally, the Program Specialist provides leadership and oversight of early intervention and pre-referral systems, ensuring that students receive timely, data-driven supports and intervention prior to special education referral.

The Program Specialist, along with the Executive Director, shall ensure that the above programs are in compliance with LEA, state and federal policies, procedures and guidelines.

KNOWLEDGE AND ABILITIES:

The position requires the ability to modify or adapt systems or programs in order to meet ongoing instructional, technological, and procedural changes. This position includes the ability to develop both short and long term goals and metrics for analysis of results. Significant knowledge of legal requirements and work with local and state agencies are essential components. Ongoing communication and collaboration with leadership at school sites, county and SELPA administration, and outside agencies is required, as well as collaboration with stakeholders in design and implementation of identified goals and objectives. Knowledge of MTSS frameworks, early intervention practices, and pre-referral decision making models, including the use of data to inform instructional and behavioral supports.

ESSENTIAL FUNCTIONS:

Oversees and Ensures Compliance with State, Federal, and Special Programs

Develops appropriate policies, in compliance with Federal and State regulations and codes.
Develops and monitors annual program applications and reviews.
Communicates categorical and special program policies, guidelines, objectives, and procedures to the NCSA Executive Director, the board, school administrators, and staff.
Manages and disseminates annual categorical and special program evaluations.
Works to ensure that all instruments for needs assessment, evaluation, student profiles, and student selection are available.
Establishes objectives, goals, guidelines, policies, and procedures, in compliance with Federal and State law, for special education.

Oversees and Manages Student Services

Works with NCSA Executive Director in identifying needs, and in developing effective procedures for the organization, administration, and evaluation of Student Services.
Collaborates with the Executive Director to discuss budgetary needs for programs associated with Student Services.
Works to ensure appropriate setting for all students and oversees all necessary arrangements for placement; e.g., transfer of records, notification of parents, etc.
Oversees program implementation for all students with an IEP or suspected disability.
Ensures alignment between general education interventions and special education services.

Oversees and Supports Student Services Staff

Supervises Special Education staff in collaboration with the NCSA Executive Director
Collaborates with the NCSA Executive Director to determine staffing and training needs.
Provides support as needed for all special education staff to effectively support students.

Represents NCSA and Liaises with Local Schools, Community, and County Office of Education

Prepares reports for the NCSA Board, the State Department of Education, NCSOS, SELPA and various community groups.
Distributes pertinent information and materials related to new special education laws and regulations
Participates in professional organizations in the field of special education.
Collaborate in the Fair Hearing process as needed.
Attends county meetings as needed.

Oversees Early Intervention, MTSS, and Pre-Referral System

Provides leadership in the development, implementation, and continuous improvement of the school's Multi-Tiered System of Supports (MTSS).
Oversees the general education intervention processes to ensure students receive appropriate academic, behavioral, and social-emotional supports prior to referral for special education assessment.
Attends/Facilitates all SST, 504, and IEP meetings.
Supports professional development for staff related to intervention strategies, documentation, and early identification of student needs.

The essential functions and duties noted above are not necessarily all inclusive, other functions and duties may be assigned as needed.

SKILLS AND ABILITIES:

Student Information Systems

Ensures accurate updates and maintenance of student data in California Longitudinal Pupil Achievement Data System (CALPADS), Special Education Information System (SEIS), and other comprehensive databases for use in, or preparation of, a variety of specialized local, federal, and state required reports; supervises and trains others in use of these systems in order to ensure accuracy.

Program Support

Oversees, develops and prepares a variety of reports, records, and statistical data regarding Special Education program activities and student enrollment; collects, compiles, and manages data from LEA users for California Department of Education and other mandated reports; supervises audits and verifies student enrollment data assuring compliance with appropriate codes and policies; maintains statistical records in accordance with state and federal law, and processes documents in compliance with established policies and procedures; prepares, shares and audits various reports required for state funding, board requests and compliance.

Medi-Cal and CYBHI Billing

Collaborates with the Business Office to support the variety of independent, specialized duties related to Medi-Cal Reimbursement Program and CYBHI billing and related functions in order to ensure accurate data gathering and maximum reimbursement for services provided.

WORKING CONDITIONS

Environment:

Indoor/outdoor work environment
Driving a vehicle to conduct work

Physical Demands (with or without reasonable accommodations):

Frequent: Sitting, Walking, Standing
Occasional: Lifting and Carrying
Infrequent: Pushing and Pulling
Maximum Weights: Lift 25 lbs/Carry 25 lbs

EDUCATION, EXPERIENCE, LICENSURE

Masters in Special Education
Valid California Mild/Moderate or Mod/Severe Credential
Teaching Experience

OTHER REQUIREMENTS: These requirements must be met prior to beginning employment and will be requested upon job offer acceptance.

Fingerprint and Background clearance
Valid Tuberculosis clearance and every four years thereafter
CPR/First Aid Certification within 45 days of employment and every two years thereafter
Completion of mandatory training (video & in-person) within 6 weeks of employment and every year thereafter.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position. This position is classified as exempt and is not eligible for overtime compensation in accordance with applicable state and federal laws.

This job posting is intended to describe the general nature and level of work performed and is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. NCSA reserves the right to modify this job posting at any time.

Employment with NCSA is at-will and may be terminated at any time, with or without cause or notice, by either the employee or the employer, in accordance with applicable law.

EQUAL OPPORTUNITY EMPLOYER

NCSOTA is an Equal Opportunity Employer that is committed to inclusion and diversity. We take affirmative action to ensure equal opportunity for all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

Supervisor: Executive Director

FLSA Status: Exempt

Employee Group: Certificated

Employment Status: Full-Time, Permanent

**Fingerprint and Background clearance

Learn more about this Employer on their Career Site