Assistant Program Coordinator

Description

Monday-Friday  8:00 am-4:30 pm

Mission Statement: Inspired by the Franciscan Values of compassion, dignity and respect, we support individuals with diverse and unique abilities to achieve their highest quality of life, personal growth, and spiritual awareness.

Summary: Under direct supervision of the Program Coordinator (PC), the Assistant Program Coordinator (APC) supports the PC in overseeing the daily operations of the day program, ensuring a safe, engaging, and supportive environment for participants. Responsibilities include monitoring participant progress, assisting with activities, and maintaining program standards for quality and safety.

Requirements

Required Competencies:

• Understanding and adhering to all St. Coletta of WI policies and procedures

• Demonstrates adherence to St. Coletta’s Code of Conduct, Franciscan, and Business values at all times

• Demonstrates support for the mission and vision of the organization

• Ability to maintain strict confidentiality

• Capable of working independently with minimal direction

• Demonstrates flexibility in work assignments

• Ability to identify a situation and give constructive input towards a solution or improvement

• Develop and maintain positive, professional interpersonal relations with all members of the organization and stakeholders.

• Familiarity with organizational standards and policies, funding sources, and licensing requirements as applicable.

• Good organizational skills and ability to meet deadlines

• Demonstrate leadership qualities

Essential Duties and Responsibilities: include the following.

• Assist with ensuring that the assigned area(s) meet or exceed pertinent licensing regulations and accreditation guidelines

• Acts as second to the Program Coordinator and assumes these responsibilities in their absence.

• Assist with ensuring that overall goals and objectives, legal rights, and safety standards are maintained for all day program participants.

• Communicates effectively (face-to-face, verbal, written, digital) and works collaboratively with the interdisciplinary team.

• Assist with developing and maintaining the participants’ records are maintained according to organizational and accreditation expectations.

• Assist with guiding program staff to ensure that quality services are provided to all participants.

• Performs other duties as assigned.

Agency Responsibilities: Supports the strategic planning process and may assist in developing the initiatives to achieve the overall mission and vision of the organization. Participates in organizational committees and meetings. Adheres to St. Coletta policies and procedures.

Supervisory Responsibilities: Supervises direct care staff in the absence of the Program Coordinator

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience: High School Diploma or equivalent, one to two years of working experience with people with disabilities. Preferred one year of supervisory or lead experience.

Language Skills: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of the organization.

Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Computer Skills: Basic knowledge of Microsoft Office Suite. Ability to learn and utilize internal systems and software.

Certificates, Licenses, Registrations: Ability to complete and maintain all required training in accordance with organizational requirements and County, State, and Federal regulations.

Driving Requirements: This position requires that an employee can drive for work purposes and must maintain a valid driver’s license with a driving record that meets the standards set forth by the organization. This position may require the employee to operate a 15-passenger van and/or lift bus. This position may also require the use of the employee’s personal vehicle, which would require valid vehicle insurance.

Other Skills and Abilities: Ability to respond to and de-escalate behavioral issues. Strong organizational, time management, and interpersonal skills. Ability to maintain confidentiality. Ability to make sound decisions and problem solve. Ability to establish and maintain effective professional working relationships. Ability to be flexible to meet the needs of the organization.

Other Qualifications: None

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear; smell; stand and walk; and use hands to finger, handle, and touch. The employee is regularly required to reach above shoulders; climb or balance, and stoup, kneel, crouch or crawl. The employee is occasionally required to sit. Vision abilities include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. The employee must occasionally lift and/or move up to 50 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the job duties of this job, the employee is occasionally exposed to outside weather conditions. The noise level in the work environment is usually moderate.