Estimate & Bid Manager

Pro-Serv Food Equipment

Eastern North Carolina | Multi-Branch Operations
Full-Time | Leadership Position

About Pro-Serv Food Equipment

Pro-Serv Food Equipment is a rapidly growing commercial kitchen equipment, HVAC, refrigeration, and service company operating across multiple branches in the Carolinas.

We support restaurants, schools, healthcare facilities, and national accounts with installation, service, and project work.

Our growth is driven by one thing: standards and execution.

We are looking for a leader who can take full ownership of our estimating and quoting process — protecting profitability while helping drive company growth.

Position Overview

The Estimate & Bid Manager is responsible for managing and executing all company estimates, bids, quote approvals, and equipment/material ordering.

This role sits at the center of operations, sales, and profitability.

You will ensure:

Quotes are accurate
Margins are protected
Orders are correct
Projects move forward without delays

This is a high-accountability position directly impacting revenue and company performance.

Primary Responsibilities

Estimating & Bidding

Prepare and manage service, equipment, and project estimates
Review job scope, labor requirements, and material costs
Build accurate proposals aligned with company pricing standards
Coordinate with operations, sales, and technicians for scope clarity
Submit bids within required timelines
Maintain estimating templates and pricing structures

Quote Approval Management

Review and approve all company quotes before release
Verify pricing accuracy and required margins
Ensure scope completeness and profitability
Identify risks or missing information prior to approval
Maintain quote tracking and approval workflows

Ordering & Project Execution Support

Manage ordering of approved equipment and materials
Verify correct parts and equipment specifications
Coordinate with Parts Manager and Dispatch
Track ETAs and communicate delays proactively
Ensure jobs are properly staged for execution

Process & Accountability

Standardize estimating procedures across all branches
Improve speed and accuracy of quote turnaround
Maintain organized documentation and records
Work closely with leadership to improve pricing strategy
Identify inefficiencies and implement improvements

What Success Looks Like

Quotes completed quickly and accurately
Consistent company margins protected
Minimal ordering errors
Projects start without delays
Clear communication between departments
Leadership no longer chasing quote status

Qualifications

3+ years estimating, bidding, project coordination, or operations experience
Strong understanding of pricing, cost analysis, and margins
Highly organized with attention to detail
Comfortable managing deadlines and multiple projects
Strong communication and decision-making skills
Experience in commercial service, construction, HVAC, or equipment industry preferred
ERP or service software experience a plus

Who This Role Is For

✅ Process-driven problem solvers
✅ Detail-oriented operators who take ownership
✅ People comfortable making approval decisions
✅ Individuals who thrive in fast-growth environments

Who This Role Is NOT For

❌ Administrative-only mindset
❌ Slow decision makers
❌ People uncomfortable with accountability
❌ Those needing constant supervision

Compensation

$30–40 per hour (based on experience)
Performance-based bonuses tied to margin and accuracy
Paid time off
Health benefits
Career growth opportunities within a fast-growing company

Why This Role Matters at Pro-Serv

Every job starts with a quote.

If estimating is wrong — everything downstream suffers.

This role protects profitability, efficiency, and customer experience across the entire company.

You will play a direct role in building the future of Pro-Serv.

Learn more about this Employer on their Career Site