Accounts Payable Coordinator

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We are dedicated to creating an environment of care and engagement that makes us one of the most desirable places to work, providing exceptional care to each patient each and every day!

Position Summary

The Accounts Payable Coordinator supports the hospital’s financial operations by ensuring the accurate and timely processing of vendor payments while maintaining compliance with healthcare regulations and internal controls. This role works closely with clinical and administrative departments, as well as external vendors, to resolve discrepancies, manage accounts payable functions, and support the overall fiscal integrity of the organization.

Qualifications

• High School Diploma or equivalent required; Associate’s degree in Accounting, Finance, or related field preferred
• Minimum of 3–5 years of high-volume accounts payable experience, preferably in a healthcare or hospital environment
• Experience with hospital or healthcare financial systems strongly preferred
• Proficient in Microsoft Word and Excel
• Strong customer service skills with the ability to interact professionally with clinical and non-clinical staff
• Excellent written and verbal communication skills
• Highly organized with strong attention to detail
• Ability to manage confidential financial and vendor information in accordance with HIPAA and hospital policies

Essential Duties & Responsibilities

• Process and enter vendor invoices into the Accounts Payable system, ensuring accurate matching to purchase orders, receiving documentation, and contract pricing
• Collaborate with Materials Management, Purchasing, Nursing Units, and other hospital departments to resolve invoice discrepancies in a timely manner
• Complete weekly payment runs via check and ACH in accordance with hospital policies and cash management procedures
• Ensure proper accounting and tracking of prepaid expenses and capital equipment purchases
• Maintain organized and secure records for invoices (pending, unpaid, and paid) in compliance with hospital record retention policies
• Set up new vendors and maintain vendor records, including W-9s and required compliance documentation
• Prepare and distribute annual 1099 forms and complete related IRS and State reporting in accordance with federal and state healthcare regulations
• Serve as a liaison between the hospital and vendors regarding billing inquiries, uncashed checks, and payment status
• Assist with special fiscal projects including electronic invoice processing, EDI monitoring, audits, and system upgrades
• Prepare and reconcile bank deposits and maintain accurate cash receipt logs to support hospital financial reporting

Compliance & Quality

• Ensure adherence to hospital policies, internal controls, and regulatory requirements
• Support internal and external audits by providing documentation and explanations as required
• Maintain confidentiality and protect sensitive financial and patient-related information

Physical Demands

• Ability to sit, stand, and walk for extended periods
• Ability to lift, carry, push, or pull up to 20 pounds

Cognitive Demands

• Strong analytical and computational skills
• Excellent written and verbal communication abilities
• Strong reading comprehension and attention to detail