Timekeeper/Project Control Specialist

Location: Project Site/Delaware City Refinery 

Schedule: Monday–Thursday, four 10-hour shifts (40 hours/week) with overtime as required

Reports To: Field Accounting Supervisor

Join an Employee-Owned Company with a Legacy of Excellence

At NOOTER, you'll become part of an employee-owned organization with more than 125 years of industry leadership. We help build and maintain the world's energy infrastructure through innovative construction, engineering, manufacturing, and maintenance solutions.

When you join our team, you're not just accepting a job-you're building a career with opportunities to grow, contribute, and make a meaningful impact alongside professionals who are passionate about delivering exceptional results.

Position Summary

The Timekeeper / Project Controls Specialist plays a critical role in supporting project operations by ensuring the accurate and timely processing of labor hours, payroll data, project cost tracking, and billing. This position partners closely with field personnel, project management, payroll, and accounting teams to maintain accurate labor reporting and support successful project execution.

Key Responsibilities

• Process new hire setups, direct deposit changes, and tax withholding updates.
• Process layoffs and prepare adjustment checks as needed.
• Create and distribute daily timesheets to foremen.
• Upload and review gate logs while auditing employee timesheets for accuracy.
• Submit timekeeping overrides for approval.
• Maintain and update employee schedules within mJob Time and Track.
• Allocate labor costs to the appropriate purchase orders and work orders.
• Upload and maintain purchase orders (POs) and work orders (WOs) in the system.
• Import approved timecards into the payroll system.
• Upload payroll labor distributions into Track.
• Perform daily reconciliation of payroll and Track labor billing.
• Allocate, review, and approve equipment usage within Track.
• Review, approve, and upload reimbursable third-party charges.
• Audit and correct project cost allocations as necessary.
• Generate Track reports to support project billing and accounting.
• Prepare and submit lump-sum billings when required.
• Prepare labor and cost reports for Project Managers and clients as requested
• Participate in project cost review meetings with clients, as requested.
• Assist with additional accounting, project controls, or administrative duties as assigned.

Qualifications

Experience

• 0–4 years of accounting, payroll, project controls, timekeeping, or related administrative experience.
• Experience with Viewpoint and/or Track software is preferred.
• Experience working in construction, industrial, or project-based environments is a plus.

Knowledge, Skills & Abilities

• Strong attention to detail and organizational skills.
• Ability to manage multiple priorities while meeting deadlines.
• Strong analytical and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a collaborative team.
• Proficiency in Microsoft Office, particularly Excel.
• Experience with Viewpoint Construction Software, Track, and Construction Imaging (CI) is preferred.

Education

• High school diploma or equivalent required.
• Additional accounting, business, or construction-related education is a plus.

Licenses & Certifications

• Valid state-issued driver's license required.

Work Environment

This position is based at an active construction project site and requires regular interaction with field personnel, project management, and clients.

Physical Requirements

• Ability to sit, stand, walk, kneel, and climb throughout the workday.
• Frequently use a computer, keyboard, and monitor for extended periods.
• Ability to drive as required.
• Ability to lift and carry up to 20 pounds.
• Ability to maintain visual focus at varying distances, with or without corrective lenses.

Why Join NOOTER

• Employee-owned company with over 125 years of industry success.
• Opportunity to work on impactful energy and industrial construction projects.
• Collaborative team environment with experienced professionals.
• Competitive compensation and benefits.
• Career growth and professional development opportunities.

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401K

Disclaimer

This job description is intended to describe the general nature and level of work performed by employees in this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be assigned additional responsibilities as business needs require. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position in accordance with applicable federal and state laws.