Position Summary

The Accounts Payable/Billing Specialist is a critical role which is responsible for ensuring the accuracy of accounts payable entries, auditing employee expense reports and vendor statements and enforcing internal controls as they relate to A/P. This role also plays a key part in making sure our customers are billed accurately and timely. This position does not supervise others.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Responsibilities:

Post accounts payable transactions, ensuring proper general ledger coding
Analyze A/P related data to identify outliers, potential accruals, spend by vendor and other ad hoc requests
Generate vendor payments via check, ACH, credit card or wire transfer
Review monthly vendor statements and handle vendor inquiries regarding outstanding payments
Audit employee expense reports in Concur and submit file to Human Resources for reimbursement
Reconcile company credit card statements and record expenses in general ledger
Prepare and file 1099 tax returns
Assist Billing Analyst with processing billing cycles and special billing for key customers
Upload customer invoices to payment portals
Create bills of sale associated with asset disposals
Assist with audit requests
Assist front desk team with administrative support as needed

Qualifications:

Minimum of 5 years of experience working in an accounting/finance role
Strong attention to detail with excellent follow-up skills
Ability to multitask and work in a fast-paced environment
Robust Microsoft Office skills
Flexible and adaptable to changing workflow and needs of the business
Ability to maintain confidential information
Excellent communication and interpersonal skills
Must be authorized to work in the United States
Experience with Microsoft Navision or another ERP system, Concur and bank interfaces is a plus

Education

Bachelor’s degree in business related field or equivalent experience

Physical Requirements:

The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The associate will be required to read, communicate verbally and/or in written form, remember and analyze data; and remember and understand certain instructions or guidelines.

While performing the duties of this job, the associate may be required to stand, walk, and sit.
Frequently use hands to touch, handle, and feel, and to reach with hands and arms. Must be able to occasionally lift and/or move up to 25lbs/12kg.
Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.
Overtime may be required to meet strict deadlines.
Occasional travel required.
Must pass a pre-employment background check and drug test.

Equal Opportunity Employer

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