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Job Summary
The Orleans Parish Sheriff’s Office (OPSO) is seeking an experienced Grant Program Compliance and Data Verification Specialist. The Grant Program Compliance and Data Verification Specialist is responsible for ensuring the accuracy, completeness, and compliance of program data and supporting documentation for grant-funded initiatives. This position serves as the primary point of verification between program operations and grant reporting by collecting, validating, reconciling, and maintaining participant and performance records. Working closely with program staff, community providers, evaluators, and reporting directly to the Grants Manager. The Specialist ensures that all reported outcomes are supported by source documentation and comply with applicable grant requirements, organizational policies, and confidentiality standards.
This position regularly works on-site and plays a critical role in maintaining audit-ready records for federal, state, and private grant awards.
Essential Duties and Responsibilities
Program Data Collection and Verification
Collect participant attendance, enrollment, and completion documentation directly from facilitators and program providers at the Orleans Justice Center and Day Reporting Center.
Verify participant enrollment, service delivery, attendance, and program completion using primary source documentation.
Reconcile paper sign-in sheets and attendance records with electronic program databases and resolve discrepancies promptly.
Follow up with facilitators and service providers to obtain missing attendance and completion documentation.
Ensure participant records accurately reflect dates of service and program completion.
Deliverable Documentation and Record Management
Maintain complete supporting documentation to the Grants Manager for review and processing.
Maintain an up-to-date deliverables tracking system aligned with approved grant performance measures.
Prepare verified, source-linked data packages for independent evaluators and grant reporting documentation for every reported grant deliverable.
Organize and maintain audit-ready files that allow each reported performance measure to be traced to its original source documentation.
Assemble supporting documentation for provider invoices and program expenditures
Grant Compliance Support
Maintain program compliance checklists and grant reporting calendars.
Monitor reporting deadlines and provide advance notification to the Grants Manager.
Conduct periodic documentation reviews at program sites to identify missing, incomplete, or inconsistent records.
Recommend corrective actions to improve documentation quality and compliance.
Support grant monitoring visits, audits, and site reviews by producing requested documentation.
Assist in maintaining compliance with applicable confidentiality requirements, data-sharing agreements, and organizational policies governing participant information.
Coordination and Communication
Collaborate daily with facilitators, transition specialists, program staff, community providers, and partner agencies to ensure timely and accurate documentation.
Provide verified data and supporting documentation for grant performance reports.
Prepare program-level data summaries for leadership meetings, stakeholder presentations, and task force meetings.
Coordinate with independent evaluators to provide accurate and complete data files supporting evaluation activities.
Communicate data quality concerns and recommend process improvements to strengthen compliance and reporting accuracy.
Continuous Improvement
Identify opportunities to improve data collection, verification, documentation, and reporting processes.
Assist with implementation of quality assurance procedures to improve data integrity across grant-funded programs.
Maintain current knowledge of grant compliance requirements, organizational policies, and applicable regulations.
Education and Experience Requirements
Bachelor’s degree in public administration, Criminal Justice, Social Sciences, Data Analytics, Business Administration, Finance, or a closely related field.
Minimum of two (2) years of professional experience in grant compliance, program data management, case documentation, records management, or a related administrative or program support role.
Experience maintaining detailed records with a high degree of accuracy.
Experience using spreadsheets, databases, and word processing software.
Knowledge, Skills, and Abilities
Strong organizational and time management skills.
Exceptional attention to detail and data accuracy.
Ability to reconcile information across multiple documentation systems.
Ability to maintain confidential and sensitive information.
Strong written and verbal communication skills.
Ability to manage multiple priorities while meeting deadlines.
Proficiency in Microsoft Excel, Microsoft Word, database systems, and electronic document management.
Ability to work collaboratively with multidisciplinary teams.
Ability to interpret grant requirements and apply established policies and procedures.
Preferred Qualifications
Experience supporting federal, state, or foundation grant-funded programs.
Experience with Second Chance Act, Bureau of Justice Assistance (BJA), or other U.S. Department of Justice grant programs.
Experience working in reentry, behavioral health, corrections, community supervision, or criminal justice settings.
Experience reconciling paper records with electronic case management systems.
Working knowledge of participant confidentiality requirements, including applicable privacy laws and organizational policies.
Experience supporting grant monitoring visits or compliance audits.
Mental and Physical Requirements
Ability to work under pressure, manage multiple priorities, and meet deadlines.
Ability to lift, move, or carry approximately fifteen (15) pounds, if required to perform essential job functions.
Must be able to perform the essential functions of the position with or without reasonable accommodation.
Regular work within correctional facilities and community supervision settings.
Frequent interaction with justice-involved individuals, community providers, and multidisciplinary teams.
Ability to sit, stand, and walk for extended periods.
Ability to use a computer and standard office equipment for prolonged periods.
Working Environment
Work is primarily performed in an office and correctional facility environment. The position may require regular interaction with inmates and agency personnel and may involve exposure to stressful, sensitive, or confidential situations.
The employee must be able to work effectively in a secure correctional environment and comply with all applicable security procedures and agency policies.
Why Join OPSO?
The Orleans Parish Sheriff’s Office is undertaking a comprehensive modernization of its operational, financial, and administrative infrastructure. The Grant Program Compliance and Data Verification Specialist will play a critical role in strengthening compliance and internal controls supporting documentation for grant-funded initiatives.
Equal Employment Opportunity
The organization is an Equal Opportunity Employer and is committed to creating an inclusive workplace. Employment decisions are made without regard to race, color, religion, sex, pregnancy, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.
Disclaimer: This job description is intended to describe the general nature and level of work performed by employees assigned to this position. It is not intended to be an exhaustive list of all responsibilities, duties, and qualifications. Management reserves the right to modify duties and responsibilities as organizational needs evolve.
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