Description

About Our House, Inc.

At Our House, Inc., our mission is to provide healthy, stimulating, and inclusive environments for individuals with intellectual and developmental disabilities (IDD). Through residential, day, and community-based services, we support individuals in building independence, stability, and meaningful lives.

Our homes are more than just buildings—they are places where individuals thrive, grow, and live with dignity.

We are seeking a Facilities Coordinator to support the day-to-day operations of our residential properties and administrative locations while helping ensure our environments remain safe, compliant, organized, and well-maintained.

This position is ideal for individuals who are highly organized, responsive, detail-oriented, and comfortable managing multiple priorities across multiple locations.

Hiring Process

We believe in transparency and respect for your time.

Once an application is fully completed and meets the minimum qualifications, our recruitment team will respond regarding next steps in the interview process.

This position follows a traditional in-person individual interview process focused on operational experience, organizational skills, facilities coordination, and overall fit within our team environment.

Position Summary

The Facilities Coordinator plays a critical role in supporting the maintenance and operations of multiple residential homes and office locations. This position is responsible for coordinating work orders, vendors, compliance activities, inspections, fleet tracking, and preventive maintenance programs.

This is a hands-on, fast-paced role that requires strong communication, problem-solving, and organizational skills while balancing multiple operational priorities across various sites.

Success in This Position Looks Like

A successful Facilities Coordinator will:

Maintain organized and timely coordination of work orders, repairs, and vendor services
Ensure residential homes and offices remain safe, compliant, and well-maintained
Communicate proactively with staff, vendors, and leadership regarding facility needs and project updates
Keep compliance records, inspections, and documentation accurate and audit-ready
Respond effectively to urgent facility issues while maintaining professionalism and organization
Support smooth day-to-day facilities operations across multiple locations

What You’ll Gain

A Career with Purpose

Opportunity to support a mission-driven nonprofit organization
Meaningful work that directly impacts residential environments for adults with disabilities
Exposure to facilities operations, compliance coordination, and property management
Collaborative leadership and operational support environment
Opportunities for professional growth within facilities and property operations

Required Schedule

Full-Time: Monday through Friday

Following successful completion of the 90-day evaluation period, employees may be eligible for a remote work opportunity on Fridays.

Additional flexibility may occasionally be required for emergency response, weather events, or operational needs.

Employee Benefits

Full-Time Benefits Include:

Medical, prescription, dental, and vision insurance
Life & Accidental Death insurance
Generous paid time off (vacation, personal, and sick time)

Full-Time & Part-Time Benefits Include:

Sick paid time off
Employee Assistance Plan (EAP)
Flexible Spending Account (FSA)
Matching 401(k) retirement plan
Pet insurance
Legal Shield
Supplemental insurance plans
Tuition Assistance
Public Service Student Loan Forgiveness (PSLF) eligibility

Requirements

Minimum of 2–5 years of experience in facilities coordination, property management, maintenance operations, or related field
Experience supporting multi-site residential or commercial environments preferred
Strong organizational, communication, and multitasking skills
Ability to manage multiple priorities in a fast-paced operational environment
Proficiency in Microsoft Office Suite (Excel, Outlook, Word)
Experience with work order management systems (UpKeep or similar preferred)
Valid driver’s license required
Ability to maintain professionalism and responsiveness during urgent operational situations

Requirements

Facilities Operations

Coordinate and manage daily work orders across residential and administrative properties
Assign and track maintenance tasks to ensure timely completion
Support preventive maintenance programs and operational scheduling
Maintain records related to repairs, equipment, warranties, and service history
Assist with routine property inspections and follow-up actions
Generate reports related to maintenance trends and response times
Support documentation and tracking of capital improvement projects

Vendor & Contractor Coordination

Schedule and coordinate vendors for maintenance, inspections, and repairs
Obtain quotes and required vendor documentation including insurance and W9 forms
Track vendor timelines, service completion, and performance
Coordinate recurring property services such as landscaping, pest control, and snow removal

Compliance & Safety

Assist with maintaining compliance with OSHA and state/local safety requirements
Coordinate inspections including fire systems, alarms, sprinklers, and safety systems
Maintain organized compliance files and inspection documentation
Support preparation for insurance, regulatory, and licensing inspections
Manage Life Hazard Use (LHU) registrations through the New Jersey Department of Community Affairs, including:
- Tracking annual registration requirements
- Coordinating submissions and payments
- Maintaining registration and invoice records
- Ensuring updated certificates remain accessible and compliant

Fleet & Equipment Coordination

Coordinate maintenance tracking for agency vehicles using the Enterprise Fleet system
Maintain records for EZ Pass, vehicle documents, inspections, and service history
Assist with tracking tools, supplies, and maintenance equipment

Emergency & Operational Support

Support response coordination during facility-related emergencies
Communicate effectively with leadership, vendors, and program staff during urgent situations
Participate in on-call operational support as needed, including weather-related emergencies and snow removal assistance

Physical & Travel Requirements

Frequent travel between multiple agency locations within approximately a 40-mile radius
Ability to walk properties, climb stairs, and complete inspections
Ability to occasionally lift up to 25–50 pounds
Ability to work indoors and outdoors in varying weather conditions

Equal Opportunity Employer

Our House, Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. All qualified applicants will receive consideration without regard to protected characteristics.

Employment Disclosure

This job description does not constitute a contract. Duties and requirements may change at the discretion of Our House, Inc. Employment is at-will.

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