Workforce Development Data Coordinator

Institutional Overview

William James College is in an exciting period of growth at a time when access to high-quality behavioral healthcare has never been more important. For over 50 years, our faculty and staff have prepared professionals to bring evidence-based mental health care to healthcare systems, community agencies, schools, correctional facilities, businesses, and private practice settings throughout New England and beyond. 

Our mission is clear: to advance educational excellence in applied psychology and to develop skilled, compassionate professionals committed to expanding access to behavioral healthcare for individuals and communities who need it most. 

 As a community grounded in excellence, fairness, and respect for all individuals, William James College fosters leadership, collaboration, and service in an increasingly complex world. We seek professionals who are energized by meaningful work, committed to student success, and motivated to make a lasting impact in the field of behavioral health. 

We are building the next generation of behavioral health leaders and are looking for colleagues who want to help shape that future. 

Position Summary

The Workforce Development Data Coordinator supports training programs within the Center for Workforce Development (CWD) at William James College by coordinating data collection and data tracking systems; and conducting data validation, cleaning, and quality assurance checks to support reliable reporting and program evaluation activities. This position plays a central role in ensuring that program data are accurate, timely, well-documented, and accessible to support internal decision-making and external reporting to funders and partners. The Workforce Development Data Coordinator works closely with program staff, leadership, and evaluators to promote data-informed program implementation, compliance, and continuous improvement.

Essential Functions

• Coordinate routine data collection across workforce development programs
• Maintain and update program databases and tracking systems (e.g., Excel, Qualtrics, and other data platforms) to ensure accuracy, consistency, and completeness
• Perform data validation, cleaning, and quality assurance checks 
• Monitor data completeness and follow up with students, program participants, staff and partner agencies to address missing or inconsistent information
• Compile data summaries, tables, and reports for internal use, leadership review, and external funder reporting
• Support program evaluation efforts by preparing clean datasets and collaborating with evaluators on reporting needs
• Maintain organized documentation and records to support audits, monitoring, and compliance with funder requirements
• Ensure appropriate data storage, confidentiality, and version control in accordance with institutional policies and ethical standards
• Provide guidance and technical assistance to program staff on data entry procedures, tools, and reporting timelines
• Coordinate reporting schedules and deadlines across multiple programs and funding sources
• Participate in meetings related to program planning, evaluation, and continuous quality improvement
• Perform other related duties, as assigned, to support CWD program operations and evaluation efforts

Education and Experience 

• Bachelor’s degree in social sciences, public health, psychology, education, data or information management, or a related field
• Minimum of 1–2 years of experience in data coordination, program administration, evaluation, research support, or a related role
• Demonstrated experience managing datasets and tracking systems with a high level of accuracy and attention to detail
• Strong proficiency with Microsoft Office Suite and experience using data management and survey platforms
• Excellent organizational skills and ability to manage multiple datasets, timelines, and reporting deadlines
• Strong written and verbal communication skills, with the ability to translate data into accessible summaries for diverse audiences
• Ability to work independently and collaboratively in a mission-driven, fast-paced educational environment
• Commitment to data integrity, confidentiality, and ethical data practices

This position is not eligible for employment visa sponsorship now or in the future. Applicants must be authorized to work in the United States at the time of hire and be able to perform the essential functions of the position, with or without reasonable accommodation. 

Compensation Range: $50,000-$60,000 annually

This range represents the College’s good faith estimate of the compensation for this role. Placement within the range will depend on qualifications, experience, and internal equity. Typically, candidates are hired within the lower to mid-point of the range, with the upper end reserved for individuals who bring significant, directly relevant experience and fully meet or exceed the role’s requirements.

Total Rewards:

We are excited to present an exceptional compensation and benefits package that prioritizes your wellbeing! Embrace comprehensive health, vision, and dental insurance, complemented by flexible spending accounts. Enjoy the peace of mind that comes with company-paid life insurance, long-term disability coverage, and the opportunity to contribute to your retirement. Relish our generous paid time off and seize the exciting professional development opportunities that empower your growth. Join us and experience a rewarding workplace that passionately invests in your future!

William James College is not-for-profit organization under Section 501(c)(3) of the Internal Revenue Code. Employment at William James College may qualify for The Public Service Loan Forgiveness (PSLF) program. studentaid.gov/manage-loans/forgiveness-cancellation/public-service#qualifying-employer

Application Procedure:

To apply, please visit our career center (click here):

Review of applications occurs on a rolling basis and will continue until the position is filled.

William James College is an institution and community dedicated to the principles of excellence, fairness, and respect for all individuals. We are committed to strengthening our communities, including our workplace, by fostering the development of competencies essential for change agents in an increasingly complex society.

William James College is an equal opportunity employer and complies with all applicable federal and Massachusetts laws prohibiting discrimination in employment. The College does not discriminate on the basis of race, color, national origin, age, disability, sex, sexual orientation, gender identity or expression, religion, veteran status, or any other characteristic protected by applicable law.