Administrative Assistant – Capital Partners

At BBH, Partnership is more than a form of ownership—it’s our approach to business and relationships.  We know that supporting your professional and personal goals is the best way to help our clients and advance our business. We take that responsibility seriously. With a 200-year legacy and a shared passion for what’s next, this is the right place to build a fulfilling career.

Join us as an Administrative Assistant

Brown Brothers Harriman is currently recruiting for an Administrative Assistant to join our Fixed Income, Credit Alternatives and Public Equities teams. In this role, you will support 5-6 Senior Executives with all administrative duties.

Some of your key responsibilities will include:

• Coordinating all aspects of business travel, including booking flights/car service/hotel arrangements, and dining reservations, etc.; travel may be international.
• Processing detailed expense reports in Concur.
• Maintaining individual and team calendars in Outlook.
• Scheduling meetings and conference calls in Zoom and Teams.
• Assisting with in-office meetings, including managing invitations/confirmations, room reservations, logging/receiving guests, room preparation, ordering and arranging food & beverage, travel support for guests, coordinating A/V needs, and printing meeting materials, etc.
• Supporting executives as a liaison to corporate systems and functions.
• Enter data in a Salesforce-based business development database (Navatar).
• Working seamlessly with other team Administrative Assistants and serving as a backup for each other.
• Supporting a handful of team events with planning, research, reservations, coordination, etc.
• Supporting other administrative tasks, as needed, including occasional FedEx, managing supplies, ordering business cards, document preparations, data entry, answering phone calls/taking messages, etc.

Qualifications:

• At least 2-5 years of experience in an Administrative Assistant/Executive Assistant roles.
• Proficiency required in business appropriate systems, including but not limited to MS Office (Outlook, Word, Excel), travel systems (Concur), Internet, OpenTable/Resy, etc.
• Must be dependable, organized, detail-oriented, possess comfort while multi-tasking, and show strong follow-up skills.
• Ability to interact and work closely with team members in a busy environment
• Excellent communication and interrelationship skills.
• Must be proactive, take initiative, and be open to learning and taking on new tasks.
• Professional demeanor and appearance in all settings – i.e., in person, phone, virtual.
• Maintain compliance with corporate privacy and confidentiality standards.
• Finance experience a plus, but not mandatory.

Salary Range

NY: $65,000 - $85,000 base salary + target annual bonus

BBH and its affiliates' compensation program includes base salary, discretionary bonuses, and profit-sharing. The anticipated base salary range(s) shown above are only for the indicated location(s) and may differ in other locations due to cost of living and labor considerations. Base salaries may vary based on factors such as skill, experience and qualification for the role. BBH's total rewards package recognizes your contributions with more than just a paycheck—providing you with benefits that enhance your experience at BBH from long-term savings, healthcare, and income protection to professional development opportunities and time off, our programs support your overall well-being. 

We value diverse experiences. We value diverse experiences and transferrable skillsets. If your career hasn’t followed a traditional path, includes alternative experiences, or doesn’t meet every qualification or skill listed in the job description, please do go ahead and apply.

About BBH:

Brown Brothers Harriman (BBH) is a premier global financial services firm, known for premium service, specialist expertise, technology solutions and partnership approach to client management. Across Investor Services and Capital Partners, we work with an enviable roster of sophisticated clients who make BBH their first call when they are tackling their hardest challenges. Delivering for our clients and each other energizes us.

We believe that how we do our work is just as important as what we do. We are relentless problem solvers who know our best ideas come from collective debate and development—so we are never possessive about our ideas. Every day we come together as a diverse community of smart and caring people to deliver exceptional service and expert advice—creating success that lasts. No matter where you sit in the organization, everyone is empowered to contribute their ideas. BBHers can pick up the phone and call any colleague, and they are happy to help. Expanding your impact beyond your daily role is part of how we operate as trusted partners to one another. 

We believe stability is a competitive advantage, but being stable means having the knowledge, skill, and discipline to evolve, often—pushing the boundaries of innovation.  As a private partnership, every investment we make is in the relationships, technologies, products and development we believe are in the long-term interests of our clients and our people. Our long-tenured leaders are experts in their areas and are actively involved in the day-to day business, taking the time to provide guidance and mentoring to build the next generation of BBHers. Because we know, our success begins with yours.

Go to BBH.com to learn more about our rewards and benefits, philanthropy, approach to sustainability or how we support you to thrive personally, physically and financially.