ADMINISTRATIVE ASSISTANT

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Key Responsibilities

• Perform advanced secretarial and administrative tasks, including drafting correspondence, preparing reports, and managing confidential information.
• Coordinate calendars, schedule meetings, and organize research-related programs and events.
• Manage purchasing and inventory of office and research supplies.
• Maintain and oversee observership and rotator programs, ensuring compliance with institutional guidelines.
• Support donor-related projects, including tracking contributions and preparing acknowledgment materials.
• Liaise with internal departments and external partners to facilitate research and clinical initiatives.
• Prepare presentations, maintain databases, and assist with grant-related documentation as needed.
• Handle travel arrangements and expense reporting for leadership.

Skills:

• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to manage sensitive information with discretion.
• Familiarity with purchasing systems and scheduling tools.