Join Mizuho as an Executive Assistant!

In this role you will support senior technology colleagues. The primary responsibilities are supporting IT management with day-to-day administrative duties.

Principal Duties and Responsibilities

Support senior IT management executives (tower leads)
Manage recurring meetings
Organize and preparation for meetings, including gathering documents and attending to logistics of meetings
Calendar maintenance, including scheduling meetings, appointments, speaking engagements
Facilitate visitors (site access, greeting) – coordinate with admin team to greet visitors
Make travel arrangements
File expenses
Collaborate/coordinate with other IT administrative team members
Answer phone lines, screen calls
Assist in other administrative support tasks as assigned by management
Arrange for printing and binding of presentations
Coordinate communications among management
Manage general office needs such as ordering supplies and mail distribution
Manage conference room reservations
Assist visiting IT colleagues from other regions (desk, meetings, conf rooms, restaurant reservations)
Make restaurant reservations
Handle requests for printing, faxing, mail/overnight packages, copying, filing (all rare)
Manage contacts (e.g. Outlook)

Additional responsibilities include:

Requesting site access (e.g. security badges)
Coordinating shared site permissions (e.g. SharePoint)
Providing backup coverage for other administrative professionals

Qualifications

Eligible to work in the USA
At least 3-5 years of Administrative Assistant experience within Financial Services
Prior experience supporting an IT executive preferred
Intermediate Microsoft Copilot, Word, Excel and PowerPoint proficiency required
Well-developed interpersonal skills
Enthusiastic, self-motivated, team oriented, works well under pressure
Time management and multitasking skills required
Excellent verbal and written communication skills
Willingness to assist in duties called upon at last minute notice
Willingness to undertake new tasks
Must be able to work well with the administrative support team

The expected base salary ranges from $85k-$90k. Salary offers are based on a wide range of factors including relevant skills, training, experience, education, and, where applicable, certifications and licenses obtained. Market and organizational factors are also considered. In addition to salary and a generous employee benefits package, successful candidates are eligible to receive a discretionary bonus.

#LI-Hybrid

Other requirements

Mizuho has in place a hybrid working program, with varying opportunities for remote work depending on the nature of the role, needs of your department, as well as local laws and regulatory obligations. Roles in some of our departments have greater in-office requirements that will be communicated to you as part of the recruitment process.

Company Overview

Mizuho Financial Group, Inc. is the 15th largest bank in the world as measured by total assets of ~$2 trillion. Mizuho's 60,000 employees worldwide offer comprehensive financial services to clients in 35 countries and 800 offices throughout the Americas, EMEA and Asia. Mizuho Americas is a leading provider of corporate and investment banking services to clients in the US, Canada, and Latin America. Through its acquisition of Greenhill, Mizuho provides M&A, restructuring and private capital advisory capabilities across Americas, Europe and Asia. Mizuho Americas employs approximately 3,500 professionals, and its capabilities span corporate and investment banking, capital markets, equity and fixed income sales & trading, derivatives, FX, custody and research. Visit www.mizuhoamericas.com.

Mizuho Americas offers a competitive total rewards package.

We are an EEO/AA Employer - M/F/Disability/Veteran.

We participate in the E-Verify program.

We maintain a drug-free workplace and reserve the right to require pre- and post-hire drug testing as permitted by applicable law.

#LI-MIZUHO

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