Executive Assistant to the COO

Job Description:

Executive Assistant to the COO

Guggenheim Securities

Position Summary

Guggenheim is seeking a proactive Executive Assistant to support the Chief Operating Officer.  Reporting into the Director of Investment Banking Administration, this person will support the C-Suite executive in all administrative functions in order to increase the time the COO dedicates for leadership responsibilities. The ideal candidate must exercise excellent judgment, have exceptional communication skills, demonstrate strong customer service and professionalism, and handle numerous projects and a heavy workflow with a high level of accuracy. The successful candidate will have experience supporting senior level executives and be comfortable interacting with other high-level members of the team and external clients in a fast paced, ever-changing environment.

The Executive Assistant role is located in New York 4 days in office and 1 day remote.

Essential Job Functions

• General administrative support including:
  • Acting as a gatekeeper
  • Heavy Call Volume while prioritizing importance & taking detailed messages
  • Manage complex calendar across different time zones
  • Manage travel arrangements and prepare itineraries
  • Process expense reports
  • Back-up CEO’s Administrative team as needed
  • Perform other related duties as assigned or requested

Preferred Qualifications

• Proficiency in Microsoft Office, Outlook, PowerPoint, Word and Excel
• Knowledge of DealCloud CRM and Workday preferred but will train
• Strong interpersonal, organizational, communication and problem- solving skills
• Strict attention to detail with ability to prioritize issues appropriately
• Detail-oriented and able to multi-task in a fast-paced environment
• Hands-on and willing to roll up sleeves to perform any and all responsibilities needed to ensure success

Basic Qualifications

• Undergraduate degree in Business or a related field
• 5-10 years related administrative experience preferred preferably in an investment bank or financial institution

Work Location 

• Currently, this role is expected to be in the ­­­­New York office at least 4 days per week. 

Salary

• Annual base salary between $95,000 and $110,000.
• The base salary range represents the low and high end of the anticipated base salary range for this position. Actual base salaries may vary depending on factors such as location and experience. The range listed reflects base salary only, and the total compensation package may include other components such as incentive compensation.

About Us:

Guggenheim Securities is the investment banking and capital markets business of Guggenheim Partners, a global investment and advisory firm. Guggenheim Securities offers services that fall into four broad categories: Advisory, Financing, Sales and Trading, and Research. Guggenheim Securities is headquartered in New York, with additional offices in Chicago, Boston, Atlanta, San Francisco, and Houston.

For more information, please visit GuggenheimSecurities.com, follow us on LinkedIn or contact us at GSLateralRecruiting@guggenheimpartners.com or 212.518.9200.

Guggenheim Securities, LLC (“GS”) does not accept unsolicited resumes or applications. GS considers any resume or application to be unsolicited if (a) received from an entity or individual without a current recruiting agreement with GS or (b) submitted to anyone at the firm other than through the process set forth in the recruiting agreement between GS and the submitting entity or individual, and GS will not pay a fee to any entity or individual for such submission.