The Administrative Assistant & Office Manager ensures smooth daily operations of Belk’s New York office while serving as the primary on site representative and liaison to cross functional teams. This role manages office experience, supports executives, coordinates market and vendor activities, and assists with special projects. Success requires strong organization, professionalism, independence, a strong understanding of the Belk organization and the ability to navigate a fast-paced retail environment.

Essential Functions:

Serve as the primary point of contact for the NY office, ensuring a professional, polished, and welcoming environment for all guests, vendors, and associates
Manage office operations including supplies, equipment maintenance, and facility-related requests; proactively address issues and communicate updates as needed.
Lead onboarding and support new hires in the NY office
Manage calendars, scheduling, travel arrangements, and expense processes for multiple leaders maintaining discretion and confidentially across all executive and business materials
Prepare materials, schedules, and logistics for key meetings, including market-related events
Act as a Belk Marketing Services (BMS) approver and support related processes
Communicate regular updates, insights, and office activity to the Charlotte team
Lead and execute special projects, including sports partnership coordinator and other initiatives.
Maintain organized systems, track expenses, and ensure accuracy across documents, reporting, and administrative deliverables

Education:

Bachelor's degree required

Work Experience:

3+ years of work experience in administrative support and office management

Knowledge, Skills & Abilities:

Strong understanding of (or ability to quickly learn) retail operations and organizational structure
Exceptional attention to detail, accuracy, and follow through
Excellent written and verbal communication skills
Highly organized with strong time management and prioritization abilities
Able to work independently and take ownership in a remote supported environment
Proven relationship building and cross functional collaboration skills
Proactive, solutions oriented mindset with willingness to expand scope and improve processes
Proficient in Microsoft Office (Excel, PowerPoint, Word); quick to learn new systems
Experience with expense and travel platforms (e.g., Concur, AmTrav) preferred

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Pay Range

$61,000-$80,000

Reflected is the base pay range offered for this position. Pay may vary depending on factors including but not limited to achievements, skills, experience, or work location. The range listed is just one component of the compensation package offered to candidates.

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Administrative and Office Assistant