Administrative Assistant- Occupational Therapy

Overview

The Administrative Assistant is responsible for providing administrative and clerical support to the Chairperson and the Director of the Manhattan Campus of the Occupational Therapy Program, enabling the day-to-day operations.

Responsibilities

• Assist the Chairperson and Director, as requested, with day-to-day operations, ensuring smooth coordination and execution of administrative tasks and special projects as requested.
• Assist the Director with managing the program calendar, scheduling meetings and events, and coordinating room and equipment reservations.
• Establish and maintain organized electronic and paper filing and retrieval systems.
• Assist as needed with uploading documents and contacting students through electronic learning management systems (i.e. Canvas).
• Assist with the planning and execution of events for the program, such as program orientation, graduation, information sessions, and other events.
• Assist with budget management, preparing, submitting and monitoring purchase requisitions, monitoring deliveries, and maintaining inventory for the program.
• Assist with procedures and documents required for administrative employee hires and faculty appointments.

Qualifications

Education/Experience

• High School or GED Diploma required with a minimum of 2 years of related experience.

Knowledge/Skills/Abilities

• Strong interpersonal skills.
• Excellent organization and time management skills.
• Ability to prioritize workload according to volume, urgency, and importance.
• Ability to proficiently manage electronic data, software, resources and platforms.
• Proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook) Zoom, Cloud based systems.
• Knowledge of Canvas a plus.

Travel

• Primary location in Manhattan. Up to two days a week may be remote.
• Occasional travel to Long Island and Brooklyn campuses is required.

Maximum Salary

Minimum Salary