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Join a lean, high-output team that has delivered more than $700 million in savings and is marching toward $1 billion. This role is for an operations athlete: someone who runs clean systems, moves quickly without dropping details, and keeps others executing at a higher level.
UtiliSave has been an industry leader in utility bill auditing and energy efficiency services for more than 35 years. UtiliSave is seeking an Administrative Assistant who is precise, responsive, and highly organized to support operational, client-service, and executive workflows across the company, and based on demonstrated skills may be placed in a specific business unit with unit specific responsibilities such as client relations or data management.
Success in this role requires disciplined execution, strong judgment, and a habit of closing loops without being chased.
You are the person who keeps priorities clear, tracks follow-ups, catches mistakes before others see them, and makes it easier for the team to execute. You communicate clearly, protect other people's time, and take pride in getting things done right and on time.
Our clients are large organizations with significant utility usage, including hospitals, nursing homes, universities, hotels, government facilities, and commercial and residential real estate operators. UtiliSave identifies savings opportunities through deep utility tariff expertise, proprietary systems, and rigorous execution.
Within a specific business unit that you will ultimately be assigned, the core skills required include:
路聽聽聽聽聽聽聽聽 Own calendars, priorities, and follow-ups so deadlines are hit without chasing.
路聽聽聽聽聽聽聽聽 Turn rough inputs, including notes, emails, and spreadsheets, into clean, accurate, ready-to-use work product.
路聽聽聽聽聽聽聽聽 Keep shared drives, trackers, files, and records current and organized.
路聽聽聽聽聽聽聽聽 Monitor open items, close loops, and flag issues early before they become problems.
路聽聽聽聽聽聽聽聽 Support day-to-day communication with internal and external stakeholders in a prompt, professional manner.
路聽聽聽聽聽聽聽聽 Assist with research, special projects, and administrative tasks across operations, client service, and leadership functions.
路聽聽聽聽聽聽聽聽 Handle sensitive information with discretion and good judgment.
Requirements
路聽聽聽聽聽聽聽聽 2+ years of experience in an administrative, operations, executive assistant, client service, or similar support role, ideally in a demanding professional environment.
路聽聽聽聽聽聽聽聽 Bachelor鈥檚 degree required.
路聽聽聽聽聽聽聽聽 Excellent written and verbal communication skills.
路聽聽聽聽聽聽聽聽 Professional presence across phone, email, and video.
路聽聽聽聽聽聽聽聽 Very strong attention to detail and organizational discipline.
路聽聽聽聽聽聽聽聽 Ability to manage multiple moving pieces without losing track, missing steps, or getting flustered.
路聽聽聽聽聽聽聽聽 Ability to work independently once expectations are clear and collaborate effectively when needed.
路聽聽聽聽聽聽聽聽 Strong research, follow-through, and problem-solving skills.
路聽聽聽聽聽聽聽聽 Strong proficiency in Microsoft Outlook, Excel, and Word, plus comfort with common online collaboration tools. Phyton programming skills a plus and should be noted in your submission.
路聽聽聽聽聽聽聽聽 Fast to learn systems, strong with lists and task tracking, and motivated by clean execution.
路聽聽聽聽聽聽聽聽 Prior experience in professional services, legal, finance, consulting, or similarly fast-paced environment is a plus.
Benefits include health, dental, and vision insurance; 401(k) with company match; and paid time off.
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