Associate, Executive Assistant

Job Title: Associate, Executive Assistant  

Department: Global Distribution

Reports To: Senior Vice President, Global Distribution COO and Executive Vice President, Global Head of Distribution

FLSA Code: Non-Exempt

Estimated Salary: $100,000 - $125,000

Job Summary:

As an Executive Assistant supporting a dynamic team within Cohen & Steers, you will gain exposure across a wide variety of business activities while showcasing your positive, confident, and proactive approach, and exceptional time management skills. Exercising good judgment, discretion, and flexibility in your approach, you will be proactively anticipating the needs of the distribution teams that you support. As a creative problem solver who can multi-task with ease, your understanding of distribution and marketing business will help you to support multiple teams within the Global Distribution department, ranging in seniority from Executive Vice Presidents and Senior Vice Presidents to Associates. Cohen & Steers is committed to an inclusive culture, valuing diversity in support of our people and clients.

Major Responsibilities/Activities:

• Act as first point of contact and coordinator for multiple global distribution teams
• Project a positive, energetic, and entrepreneurial spirit to internal and external constituencies Handle a variety of administrative functions on behalf of the global distribution teams
• Precise calendar management: schedule, coordinate and proactively anticipate needs associated with (e.g. rooms / materials / confirming attendee lists) internal/external meetings and appointments for the EVP/SVPs and their teams
• Arrange all aspects of travel (utilizing corporate travel service), keeping travel profiles for senior professionals and key members of department up to date, arrange flights, hotels, rental car, and sedan service
• Timely processing invoices and T&E expense reimbursements for team members
• Ensure all policies are followed and items are processed within provided guidelines
• Act as a subject matter expert for policies and procedures
• Collaborate with other Executive Assistants within the firm to ensure cross-departmental needs are met
• Liaise with Office of the CEO, CIO, and COO as well as members of the Executive Committee
• Lead and coordinate ad hoc projects as requested including the coordination of team conferences
• Serve as back-up to the other investment department assistants as needed (vacation, etc.) Ability to confidently make informed decisions independently

Minimum Requirements: 

• 10+ years of professional experience within financial services or related industry, supporting distribution and/or marketing senior management, managing multiple priorities, coordination, and logistics
• Bachelor’s degree preferred
• Positive, team-player mentality with can-do attitude and collaborative spirit
• Proficiency with MS Office; experience with Workday reporting software, Salesforce CRM and leveraging AI efficiencies to drive organization optimization all a plus
• Strong attention to detail, organized, logical reasoning and critical thinking skills
• Excellent verbal and written communications skills; ability to communicate with a high level of professionalism
• Ability to accommodate occasional non-standard office hours e.g., when travel necessitates coordination
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
• Ability to handle highly sensitive, confidential, and non-routine information with a high degree of integrity and confidentiality
• Must be highly organized and able to pivot directions seamlessly
• Consensus builder and team player with the ability to work well on a team and within an organization
• Cultural skills and sensitivities to work effectively in a global organization
• In-office collaboration is critical
• Demonstrates inclusive behaviors in support of a culture that values diverse perspectives
• Agrees to comply with the firm’s hybrid work policy (“work from home policy,” as aligned with the Company’s employee handbook), which currently requires reporting to the Company’s New York City office four (4) days per week, with one (1) remote workday permitted.

Note: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. The job title or duties and responsibilities may be changed by the Company at any time.