BOOKKEEPER or ACCOUNTS PAYABLE SPECIALIST

BOOKKEEPER – ACCOUNTS PAYABLE SPECIALIST PART-TIME ONSITE ONLY


ABOUT THE ROLE
Join our team as an AP Bookkeeper, assisting with vendor payments, reconciliations, and compliance with our growing company. 

• Part -Time 2 Days per week or 16 hours per week; consistent schedule
• Pro-rated PTO accrual
• Flexible arrangement as W2 or 1099


KEY RESPONSIBILITIES

Accounts Payable
• Retrieve, sort, and scan invoices from mail, email, and online portals
• Process and classify vendor invoices in QuickBooks Online (QBO)
• Monitor and report payment schedules based on due dates
• Process and classify employee expense reimbursements


Reconciliation & Reporting
• Reconcile vendor accounts
• Prepare weekly accounts payable reports


Vendor Management & Compliance
• Maintain vendor and subcontractor records including W-9s, banking, tax documents (1099s) and insurance/COIs
• Assist with resolution of vendor inquiries

QUALIFICATIONS

Required
• Proactive, problem-solving skills
• Strong attention to detail and communication
• Deadline-driven; works well with established processes
• 1-2 years' experience OR class work in bookkeeping or accounting


Preferred
• QuickBooks Desktop or Online proficiency (AP, scanning, classifying)
• Microsoft 365 experience
• Intermediate level Excel (Formulas, formatting, lookup tables)
• AP automation tools and ACH/electronic payment knowledge