Business Support Administrator

Why This Role Matters

To provide centralized expertise to Christie's Art and Operation Departments through the coordination of a variety of system processes. The Business Support Group is responsible for delivering consignment, inventory, and finance related activities to enhance sale efficiency. The Administrator is responsible for completing requests in a timely manner and lead the sale audit process in JDE to ensure presale and post sale readiness. 

How You'll Make an Impact

• Provide support to Art Departments with the creation of consignment paperwork by accurately capturing and processing the relevant information on Christie’s internal systems. 

• Collaborate with internal stakeholders such as the Legal, Client Accounting, and Finance departments to fulfill business requirements. 

• Coordinate with Art Departments and Accounts Payable regarding purchase order creation and completion. 

• Liase with Art Departments and Art Transport to process inventory movement such as temporary releases and international site transfers. 

• Perform sale audits by reviewing sale data in internal systems to proactively report discrepancies to stakeholders. 

• Responsible for working with the Art and Client Accounting departments to reconcile seller proceeds. 

• Liasing with stakeholders to ensure accuracy of internal property data such as splits and combines, cancelled lines, change of account. 

• Partner with Christie’s Technology Group to facilitate the implementation of system and processes changes through User Acceptance Testing and continuous feedback. 

• Other duties assigned by Manager 

What You'll Bring to the Team

• Strong accuracy and attention to detail. 

• Effective time management skills and the ability to perform well in a fast-paced environment. 

• Excellent communication and interpersonal skills, with the ability to build and maintain relationships. 

• Understanding of overall business activities with the ability to recognise and share relevant information. 

• Actively build relationships within the business through participation in meetings and engagement opportunities. 

• Proven administrative experience in a dynamic commercial environment. 

• Proficiency in using computer programmes such as Word and Excel; experience with JDE is favourable. 

• Exceptional organisational skills and ability to handle diverse tasks simultaneously. 

• Strong problem-solving skills with a proactive approach to resolving issues. 

• Ability to meet deadlines for time-sensitive tasks and projects. 

What’s great about working for us

• Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)

• 401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)

• Life Insurance - 3x base salary up to $400k (100% paid by Christie’s)

• Disability Insurance (100% paid by Christie’s)

• Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.

• Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year

• Annual Discretionary Performance Bonus Plan

• Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month

• Back Up Child & Elder Care –  up to 10 days of back-up Child or Elder Care through Bright Horizons

• CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.

• Perks and Discounts through Zo and Plum Benefits

Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.

Closing Date: Wednesday, August 26th

*Posted salary range does not include discretionary bonus compensation and/or overtime pay.