Data Specialist

The Quad Preparatory School

Data Specialist

Immediate Opening

Classification: Full-Time or Part-Time (Negotiable)

Reports to: Chief Learning Outcomes Officer and Senior Manager of Technology Projects & Systems (co-reporting and supervision structure)

Annual Salary Range: $70,000 - $90,000

At Quad Prep, we are on a mission — to transform the lives of neurodiverse, twice-exceptional people by redefining the experience of school. Through the collective, collaborative, and empathic work of our teachers and clinicians, we are empowering our students to engage with the exciting and wonderful diversity of this world. 

Now in our 2nd decade, we are excited to welcome fellow innovators and collaborative colleagues to our team to be a part of this inspiring and impactful mission. At Quad Prep, a New York State Association of Independent Schools (NYSAIS) Accredited School, we are eager to create challenging and engaging learning experiences for our students, to seek diverse perspectives, and to work together to continuously refine and redefine best practices in neurodiverse education. The Quad Preparatory School actively seeks to advance diversity through its programs and hiring.

Why work at Quad Prep?

• ACCREDITED SCHOOL: Quad Prep was recognized as an outstanding school when it received accreditation through NYSAIS.
• COMMUNITY: We are committed to building a joyful and inclusive culture where everybody is celebrated for who they are.   
• COLLEAGUES: Our colleagues are inspiring, consummate innovators and are at their happiest collaborating to create personalized solutions for each student.  
• STUDENTS We guarantee that you will learn something eye-opening every single day from our students — and have a lot of joy and laughter along the way!
• DEEP PROFESSIONAL LEARNING: Quad Prep supports mission-driven educators and clinicians to grow their professional skills and influence in the neurodiversity educational space. Close collaboration with colleagues, coaching from supportive leaders, and thoughtful, in-depth professional learning programs keep us growing.
• GENEROUS AND COMPREHENSIVE BENEFITS
  • Health: Medical, Dental, Vision
  • Student Loan repayment 
  • Retirement Plan contribution
  • Group Life Plan
  • Disability Insurance
  • Generous Parental Leave
• WORK LIFE BALANCE:  In addition to vacation and sick time, there are approximately 21 scheduled school closure days throughout the calendar year, including a full week off during the first week of the December break. We also provide supervision each week to support your professional growth while limiting the number of after-work hours needed. Our goal is to help you live the life you want—both inside and outside of school.

Who We Are

(If Quad Prep is for you, you'll read what's below and feel, "That's me!")

At Quad Prep, we are guided by values that we hold dear and we have developed an innovative set of practices to meet our mission. We are:

Groundbreaking: We ignite our students’ growth and are passionate about Quad’s futures. You are:

• Passionate about our work and our mission
• Creative and excited to support students, families and colleagues in meaningful ways
• Excited to help develop new, and improve best practices that advance our mission and vision
• Able to set high expectations for yourself and find effective ways to meet them

Collaborative:  We function with an exceedingly deep degree of collaboration. You:

• Communicate effectively with colleagues
• Seek to understand yourself and others in order to welcome new perspectives 
• Are generous of spirit and willing to give and receive feedback and input freely
• Are kind, welcoming, and inclusive

Trustworthy:  We are steadfast and are accountable to our students, community and each other. You:

• Can be counted on to do what you say you will do
• Have a high level of ownership for personal and team results
• Can purposefully develop skills to find success in your work and our learning community
• Ask for support when you need it
• Project an unflappable, firm, and kind presence to our students

Constantly Learning and Growing:  We value continued growth and learning. You:

• Seek opportunities to learn and grow in your professional practice
• Support colleagues by sharing best practices and nurturing their learning
• Help the organization grow and improve by developing and sharing new ideas and approaches

Resourceful:  At Quad Prep, we dig deep to meet our mission. You: 

• Are highly effective and dedicated 
• Show initiative
• Display good judgment and sensibility
• Excellent at supporting school inside and outside the classroom

Flexible:  At Quad Prep, we never give up on each other and are driven by the ethos of “not if, but how.”   You are:

• Open to new ideas
• Nimble in fluid, changing environments
• Excited by growth, change, and innovation

WHAT YOU’LL DO 

The Data Specialist supports the school's outcome data infrastructure and reporting needs by maintaining student and operational databases, ensuring data accuracy and integrity, and assisting staff and leadership in translating raw data into clear, actionable reports. This role combines technical database management with applied statistical analysis to support instructional decision-making, compliance reporting, and school improvement efforts.

Key Responsibilities

Database Management

• Maintain, update, and audit testing, assessment, and outcome data in the student information systems (SIS) and other school databases to ensure accuracy and completeness
• Manage testing, assessment, and outcome data entry, imports/exports, and data cleaning processes across multiple platforms
• Develop and maintain organized data structures (e.g., in Airtable, Excel, or SIS platforms) for tracking attendance, assessments, discipline, enrollment, and other key metrics
• Ensure data security and confidentiality in compliance with FERPA and other applicable privacy regulations
• Troubleshoot data discrepancies and collaborate with IT/vendors to resolve system issues

Reporting & Statistical Analysis

• Assist in designing, generating, and formatting reports for administrators, teachers, and external stakeholders (e.g., state/district reporting, grant compliance, board presentations)
• Support statistical analysis of student performance data, attendance trends, and program outcomes
• Create dashboards, charts, and visualizations that clearly communicate trends and findings
• Assist with data interpretation to support MTSS, program evaluation, and school improvement planning
• Prepare ad hoc reports and data pulls as requested by leadership

Collaboration & Support

• Work closely with administrators, teachers, and counselors to understand data needs and deliver timely, accurate information
• Provide training or guidance to staff on data entry best practices and basic report reading
• Support annual state and federal reporting cycles as needed

Required Qualifications

• 3-5 years experience in data analysis role
• Bachelor's degree in a related field (e.g, data analytics, statistics, information systems) or equivalent professional experience
• Strong proficiency in Microsoft Excel, including formulas, pivot tables, and data visualization tools
• Excellent attention to detail and data accuracy
• Strong organizational and time-management skills
• Ability to handle sensitive student information with discretion and in compliance with privacy regulations
• Clear communication skills, including the ability to present data to non-technical audiences
• Familiarity with education data reporting requirements
• Experience creating dashboards or visualizations (e.g., Excel, Google Data Studio/Looker Studio, Tableau)
• Knowledge of SPSS or other statistical analysis software (or equivalent)

Preferred Qualifications

• Experience working in a K–12 school or district setting, particularly with student information systems (Veracross or other similar system)

Work Schedule

WORK ENVIRONMENT: 

This job operates in a school setting. The Lower School is located on the 4th floor of one building and the Upper School is located on the 1st, 5th and 6th floors of another building, administrative suite in a separate location; all buildings have elevators. This role requires regular walking to various locations around the school and occasionally traveling back and forth between campuses located approximately two blocks away. 

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to talk and listen. Typing is required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

POSITION TYPE AND EXPECTED HOURS OF WORK: 

This position is available as either full-time (40 hrs/week) or part-time (20–30 hrs/week), with flexibility based on candidate availability and school needs. Schedule may include primarily school-hour availability with occasional flexibility around reporting deadlines. The role functions in an educational facility which is open eight hours a day. Administrative staff work year-round, including summer. Workloads and demands ebb and flow with seasons and situations, and it is expected that work outside of work hours may be required to manage surges and busy times of year. Evening and weekend events will occur throughout the year. In general, though, hours are Monday-Friday 8am – 4pm. 

COMPENSATION AND BENEFITS: 

Compensation is dependent upon experience and degree obtained. 

At Quad Prep full-time (or over 30 hours per week) employees will have access to a full range of benefits, including medical, dental, and vision coverage; Health Savings Account (HSA), Flexible Spending Account (FSA), pre-tax transit, and dependent care (DC FSA) accounts; a 401K match, and student loan repayment contributions (after one year of employment); and a range of professional development opportunities, including our First Year Support Program for all new faculty and staff, our Leadership Development Institute for those interested in gaining supervisory experience, and our Administrative Retreat held at the start of each school year.

Application

Please be sure to submit a detailed cover letter along with your resume.

Want to learn more about Quad Prep? Connect with us!

***Note that currently, all employees are requested to be fully vaccinated and boosted for COVID-19. In the event of an outbreak of COVID-19 or any other communicable or infectious disease, or any public-health condition designated by the New York State Commissioner of Health, that in the School's sole discretion requires operational changes, the School reserves the right to establish and modify health and safety protocols, including requiring vaccination and/or vaccine boosters, testing, or other health requirements and requests for proof of compliance. ***

ADA/AAP/EEO Statement: The Quad Preparatory School is committed to the full inclusion of all qualified individuals. We take steps to assure that people with disabilities are provided reasonable accommodations. Accordingly, if reasonable accommodation is required to fully participate in the job application or interview process, to perform the essential functions of the position, and/or to receive all other benefits and privileges of employment, please contact our People and Culture department at peopleandculture@quadprep.org.

The Quad Preparatory School is based on an inclusive philosophy that does not discriminate on the basis of race, color, national origin, religion, gender, age, disability, marital status, creed, sexual orientation, familial status, citizenship, veteran or military status, or any other characteristic protected by law in its hiring procedures and policies.