Executive Assistant

About the Role
Join a collaborative two-person executive support team partnering with senior leadership at a high-profile, Midtown New York City-based financial services firm. In this role, you will provide comprehensive administrative and operational support to a five-person executive team—Chairman & CEO, President, Chief Operating Officer—and key senior research partners, including the Chief Economist and Chief Markets Strategist. This position requires a highly organized, proactive, and experienced Executive Assistant who can operate as a trusted partner, maintain discretion, and ensure seamless day-to-day operations across a fast-paced, high-visibility environment.

The Impact You'll Make

• Manage complex executive calendars, ensuring accuracy and alignment across internal and external commitments

• Coordinate domestic and international travel end-to-end, including itineraries, accommodations, ground transportation, materials, and last-minute changes

• Oversee logistics for client events, executive meetings, offsites, dinners, and corporate engagements

• Support coordination of media appearances (e.g., CNBC, Fox, Bloomberg) for both on-site and virtual segments

• Act as a gatekeeper for senior leadership—prioritizing requests, managing access, and safeguarding executive time

• Handle high-volume communications, including screening and routing calls and responding with professionalism and informed judgment

• Exercise discretion in managing routine matters independently to maximize executive efficiency

• Prepare meeting materials, draft agendas, and ensure all pre-read and documentation are complete and accurate

• Coordinate meeting logistics including conference rooms, technology setup, and catering arrangements

• Review documents and forms for accuracy, completeness, and formatting

• Update, compile, and distribute reports to internal and external stakeholders

• Maintain confidential records and files related to corporate and executive operations

• Provide general office support, including vendor coordination, office supplies, and invoice approvals

• Offer flexibility to support occasional evening or weekend needs, including personal or administrative tasks

What You'll Bring to Baird

• Associate’s degree required; Bachelor’s degree preferred

• 5–8 years of administrative or executive support experience, preferably in financial services or a fast-paced corporate environment

• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)

• Experience working with Salesforce CRM or similar systems

• Exceptional organizational skills with strong attention to detail and ability to prioritize effectively

• Strong communication skills, both written and verbal, with a professional and polished demeanor

• Demonstrated ability to handle confidential information with discretion and sound judgment

• Proven ability to manage multiple priorities in a high-pressure environment

• Proactive mindset with strong problem-solving skills and a commitment to excellence

Compensation and Benefits

• $100,000 - $140,000 annual base salary

• Bonus potential

• Compensation and bonus are commensurate with experience, performance, and/or firm profitability

• Check out our Total Rewards at Baird, which is a summary of our benefits and compensation

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