Executive Assistant

Why this role matters: 

The Associated Press seeks a highly organized, proactive and collaborative Executive Assistant to support the Senior Vice President & Executive Editor while partnering closely with other key leaders across News. 

Based in our New York headquarters, the Executive Assistant will serve as a trusted partner to newsroom leadership, managing complex schedules and priorities, coordinating meetings and travel, supporting special projects and facilitating coordination across teams and time zones. This role follows a hybrid work schedule with regular in-office collaboration with newsroom leadership. The successful candidate will exercise sound judgment, maintain strict confidentiality and anticipate needs in a dynamic 24/7 news operation. We are looking for someone who is solutions-oriented, detail-focused and calm under pressure, with the ability to manage multiple priorities while maintaining accuracy, professionalism and discretion. 

What you will do: 

Reporting to the Senior Vice President & Executive Editor, you will: 

• Manage the complex calendar and scheduling priorities for the Senior Vice President & Executive Editor. 

• Coordinate domestic and international travel arrangements, itineraries and related documentation. 

• Organize and support meetings, gatherings and special events, including logistics, materials and follow-up. 

• Prepare presentations, reports and other administrative materials as needed. 

• Handle confidential editorial, personnel and operational information with discretion and professionalism. 

• Prepare and submit expense reports and assist with invoice processing. 

• Coordinate across departments and global teams to support newsroom operations and leadership priorities. 

• Support day-to-day administrative operations, including office supply coordination. 

• Perform other duties and special projects as assigned. 

Who you are: 

• 3+ years of experience as an executive assistant or in a comparable administrative support role, including experience supporting senior leaders or executives. 

• Demonstrated ability to manage multiple priorities and deadlines in a fast-paced environment with minimal supervision. 

• Proven ability to anticipate needs, solve problems independently and adapt quickly to changing priorities. 

• Exceptional organizational skills and attention to detail. 

• Strong judgment, professionalism and ability to maintain confidentiality. 

• Excellent written, verbal and interpersonal communication skills. 

• Advanced proficiency with Microsoft Office Suite, particularly Outlook, Excel, PowerPoint and Word. 

• Experience using Zoom, Concur or similar expense-management systems and workplace collaboration tools. 

• Ability and willingness to occasionally work nights and weekends in support of a 24/7 global news operation. 

• Advanced-level professional competency in written and spoken English. 

• Authorization to work in the United States for any employer is mandatory. 

What will set you apart: 

• Experience supporting executives in a fast-paced, deadline-driven or newsroom environment. 

• Experience coordinating complex schedules and meetings across multiple stakeholders and time zones. 

• Familiarity with Slack and other collaborative communication platforms. 

• Comfort learning and using new technologies and productivity tools, including AI-enabled tools. 

Location:

AP employees are required to work from the offices on a hybrid basis three days per week, on Tuesday, Wednesday, and Thursday

Why join us: 

• A mission-driven, inclusive environment focused on both individual and collective success.  

• Opportunities for professional development to help you grow your career.  

• Access to tools, mentorship and resources designed to support your success.  

Salary & Benefits: 

The anticipated salary range for this position is $80,000 to $90,000, contingent on experience and other job-related factors. 

Employees are eligible to participate, according to the terms of the official plan documents, in a 401(k) plan and employer-sponsored health insurance plan and are eligible for paid time off and holidays in accordance with AP policy. The Associated Press offers comprehensive benefits, which include: 

• Competitive medical, dental and vision coverage  

• Retirement benefits  

• Company-paid life insurance  

• Paid vacation and sick days  

• Paid parental leave for any new parent  

• Mental well-being resources  

Application Deadline is Friday June 12 at 11:59pm ET