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Executive Assistant
Summary
Responsible for overseeing office day-to-day operations for two Executive Managing Directors (EMD) in charge of various groups.
Responsibilities
- Plans, coordinates and ensures the EMDs schedules are followed. Provides “gatekeeper" and "gateway" role
- Answer phone calls, including coverage for main lines, other executives and CEO extensions
- Schedule meetings, including various Committee Meetings
- Prepare materials, book conference rooms and coordinate AV for meetings
- Work closely and effectively with EMDs to keep well informed of upcoming commitments and responsibilities, following up appropriately
- Researches, prioritizes, and follows up on incoming issues and concerns addressed to the EMDs. Determines appropriate course of action, referral, or response
- Reading, sorting, and responding to correspondence
- Follows up with clients and contacts and supports the cultivation of ongoing relationships
- Coordinate all travel arrangements for EMDs per company policy using approved providers
- Collect and submit all expenses for reimbursement/expense reports in a timely manner and according to policy. Assist EMDs with approvals of expenses for direct reports
- Safeguard confidential and/or proprietary information
- Assist other executives and perform office duties as needed with direction from COO and office manager
- Assist with corporate events
- Work on special projects as needed
- Some personal assistance required
Qualifications
- Knowledge: Word, Excel, Outlook, PowerPoint, Visio
- Skills: Organized, detailed oriented, self-motivated, strong time management skills and ability to multi-task, strong communication skills
- Experience: College preferred, 3+ years office and executive administrative work
Salary Range
$68,000 - $73,000
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