Office Manager

ABOUT US: - We believe that everyone deserves a home!

Breaking Ground operates nearly 4,000 units of housing across New York City, along with housing in upstate New York and Connecticut. Supportive housing - affordable housing paired with services designed to help people maintain their homes for the long-term - is widely recognized as a proven and cost-effective solution to chronic homelessness.

But we didn't stop at providing housing. Breaking Ground's programs and services help people experiencing street homelessness - especially those who have been on the streets the longest - to come indoors. Through our Street to Home outreach program and transitional housing resources, we help people get, and stay, on the path to a permanent home.

Located in DUMBO, Brooklyn, 90 Sands offers 491 units of permanent, supportive housing to low-income New Yorkers, people living with HIV/AIDS, and chronically homeless individuals, including individuals with mental illness. Built on the former site of the Watchtower Society, the 30-story building features a multipurpose room for community events and meetings, a digital library/computer lab, and a fitness room. The Center for Urban Community Services provides comprehensive onsite social services, and Breaking Ground coordinates property management services. 

Breaking Ground embraces a housing first and harm reduction philosophy with an aim at helping residents secure appropriate permanent housing. Reporting to the Program Director, the Office Manager is responsible for administrative responsibilities supporting the day-to-day operations for the Program. including bookkeeping, scheduling, note taking, maintaining filing systems, writing letters and other correspondence, maintaining client data. The Office Manager is an important point of contact for building clients.

This is a 35 hour work week.

ESSENTIAL DUTIES:

• Direct and answer client questions                                                                                 
• Responsible for maintaining petty cash, billing, check requests, and MetroCards
• Maintain facility and staff activity calendars                                                                       
• Track vacations and attendance                                                                               
• Maintain client data and files                                                                        
• Keep an updated file of vendors, order and track supplies                                                 
• Maintain filing system
• Order and keep an inventory of office supplies                                                                            
• Answer phones, direct calls, and take messages                                                                        
• Attend meetings and take notes                                                                         
• Coordinate events                                                                             
• Performs other related duties as assigned                                                                          

MINIMUM QUALIFICATIONS:

• Minimum of two years related work experience
• Bachelor’s degree preferred
• Excellent organizational and interpersonal skills
• Must have the ability to work independently and as part of a team
• Able to work with a diverse and special needs population
• Able to handle multiple tasks simultaneously
• Must have excellent written and verbal skills
• Proficiency with Microsoft Office (Word, Outlook, Excel)
• Experience working with homeless/formerly homeless populations preferred