About the role

The Project Manager is a mid-level advertising agency position responsible for managing timelines and budgets, supporting collaboration and facilitating integrated projects.

Responsibilities

Project Management

Lead integrated creative and production projects from intake through final delivery across social, digital, video and direct mail executions.
Partner with account leadership to define project objectives, requirements, timelines, budgets, and success criteria.
Develop and maintain project scopes, estimates, schedules, workback plans, and resource allocations.
Lead project governance, ensuring deliverables remain on brief, on schedule, and within budget; proactively identify risks, dependencies, and mitigation paths.
Facilitate project kickoffs, status meetings, production reviews, and delivery checkpoints; maintain clear communication of project status, changes, and decisions to all stakeholders.
Manage approval workflows, proofing cycles, and final asset delivery; coordinate receipt and review of client-supplied assets throughout the project lifecycle.
Serve as the primary point of coordination across creative, production, account, and client teams to ensure seamless execution and quality standards.
Maintain accurate, organized project documentation—including meeting notes, timelines, estimates, and financial summaries—and archive final assets per agency processes.
Facilitate cross-functional alignment to help resolve project challenges through collaboration and solution-oriented thinking.

Operations & Process Improvement

In partnership with the Senior PM, develop scalable approaches to project intake, prioritization, resource planning, and tracking.

Resource & Workflow Management

Participate in resourcing, traffic, and workflow planning meetings to ensure appropriate staffing and project sequencing.
Monitor team capacity and proactively identify potential conflicts or delivery risks.
Support leadership with visibility into project health, resource utilization, and delivery forecasts.

Client & Stakeholder Partnership

Build trusted working relationships with internal and external stakeholders at all levels of the organization.
Support account teams in managing expectations, scope adjustments, and delivery commitments.

Communication & Collaboration

Deliver seamless communication via multi-channel platforms both internally and with clients
Foster a collaborative, positive, and accountable project environment; lead by example through strong organization, communication, and follow-through.
Encourage continuous improvement and knowledge sharing; contribute to agency initiatives that strengthen operational excellence and business performance.

Qualifications

2-3 years of experience in project management or a similar role, preferably within a creative agency environment.
Excellent communication and interpersonal skills.
Strong organizational skills and ability to manage multiple projects simultaneously
A proactive approach to problem-solving and the ability to work effectively in a fast-paced, deadline-driven environment
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools such as Teamwork, or similar platforms
Ability to work collaboratively with cross-functional teams and build strong relationships
Flexible and adaptable to change with a positive attitude and willingness to take on new challenge

The pay range for this role is:

$65,000 - $70,000 USD per year (New York, NY)

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