Position Overview

Rudolf Steiner School seeks a full-time professional, organized, and personable Receptionist and Administrative Assistant to serve as the first point of contact for our Lower School building. This position combines front desk responsibilities with administrative support duties, requiring excellent communication skills, attention to detail, and the ability to multitask in a fast-paced environment.

Salary - 40,000 – 50,000/year (including benefits)

Key Responsibilities

Reception and Front Desk Duties:

• Greet and welcome students, parents, and guests in a professional and friendly manner

• Answer, screen, and direct incoming phone calls to appropriate staff members

• Manage the reception area, ensuring it remains clean, organized, and presentable

• Sign for and distribute packages, mail, and deliveries

• Maintain visitor logs and issue visitor badges as needed

Administrative Support:

• Provide administrative support to administrative staff members as needed

• Coordinate substitute teacher coverage for the Lower School

• Maintain attendance records for Lower School students

• Assist with data entry, database management, and record keeping

• Process and distribute incoming and outgoing mail and correspondence

• Handle other administrative tasks and special projects as assigned

Required Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred

• Minimum 2 years of experience in a receptionist or administrative support role

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Excellent verbal and written communication skills

• Strong organizational and time management abilities

• Professional appearance and demeanor

• Ability to handle confidential information with discretion

• Strong attention to detail and accuracy

Preferred Qualifications

• Experience with multi-line phone systems and office equipment

• Familiarity with scheduling software and database management systems

• Bilingual skills are a plus

• Experience in a similar industry or organizational environment

Skills and Competencies

• Exceptional interpersonal skills and ability to interact professionally with diverse individuals

• Strong multitasking abilities and capacity to prioritize effectively

• Problem-solving mindset with ability to work independently

• Adaptability and flexibility to handle changing priorities

• Customer service orientation with a positive, can-do attitude

• Reliable, punctual, and committed to maintaining high standards of work

Work Environment and Schedule

• Full-time position: 40 hours per week

• Monday through Friday

• Office-based position with occasional overtime as needed

• Professional office environment

Compensation and Benefits

• Competitive salary commensurate with experience

• Health, dental, and vision insurance

• Paid time off and holidays

• Retirement plan options

• Professional development opportunities

How to Apply

Interested candidates should submit a resume, cover letter, and contact information for three professional references.

Rudolf Steiner School, the first Waldorf School in North America, is an independent Nursery to Grade 12 school located on Manhattan's Upper East Side. Rooted in the principles of Waldorf education, the school fosters intellectual curiosity, creativity, and a deep respect for cultural diversity. Through a curriculum that integrates academic excellence with the arts, experiential learning, and seasonal festivals, students develop a strong sense of purpose and community. Accredited by the Association of Waldorf Schools of North America (AWSNA) and the New York State Association of Independent Schools (NYSAIS) and a member of the Waldorf Early Childhood Association of North America (WECAN), the school holds a distinctive place among NYC’s independent schools.

Rudolf Steiner School, Inc. is a nonprofit, tax-exempt organization incorporated under the laws of New York State and is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based on race, creed, gender, religion, ancestry, citizenship, sex, sexual orientation, sexual and reproductive health decisions, gender identity, gender expression, predisposing genetic characteristics, disability, national origin, or any other characteristic protected by applicable law.

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Receptionist and Administrative Assistant (FT)