Overview

Gilbane is seeking a SCA Senior Staff Support that will serve as the School Construction Authority's on-site key administrative resource, providing comprehensive clerical and organizational support to first-level management and senior clerical staff, ensuring smooth day-tp-day operations.

Who are we?

As a Top-10 ENR Contractor, Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more!

We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Who are you?

You are someone who acts inclusively, showing empathy and treating others with respect and dignity in order to uphold Gilbane’s core value of Caring and “People First” workplace culture. You seek to listen in order to understand and can convey information clearly. You’re a strong problem solver who can identify, prioritize, and implement alternatives for solutions, and you demonstrate adaptability by collaborating with others and supporting team members to achieve excellence. A self-starter who shows passion, commitment, and ownership all while delivering on business outcomes and driving results. You’re someone who identifies opportunities for new and improved ways of doing things that result in value-add solutions.

Your core values match Gilbane’s: Integrity, Caring, Teamwork, Toughmindedness, Dedication to Excellence, Discipline, Loyalty, and Entrepreneurship.

What’s in it for you?

Gilbane offers employees multi-dimensional training opportunities through a number of resources. While managing your responsibilities to projects, you will be able to enroll in trainings through our award-winning Gilbane University to build leadership and technical skills. In addition, you would work with an experienced team which provides you with the opportunity to learn new industry skills every day. You will protect and promote the interests of both Gilbane and the client in all matters as well as demonstrating the personal characteristics of a developing leader.

Responsibilities

Provide consistent daily administrative support to Field Site staff, ensuring seamless operational workflow and serving as a dependable point of contact for clerical and organizational needs.
Manage a variety of essential office functions, including answering and directing phone calls, performing general office duties, accurate data entry, spreadsheet management, greeting and assisting visitors, and maintaining organized filing, archiving, and records management systems.
Demonstrate strong computer proficiency, exceptional attention to detail, and the ability to independently manage tasks with minimal supervision; possess excellent communication and interpersonal skills with a punctual, professional, and personable work ethic, and the ability to quickly learn and adapt to new systems and technologies. Prior experience in the construction industry is strongly preferred and considered a valuable asset.

Qualifications

EXPERIENCE/EDUCATION

Proficient in the English language, both verbal and written
High school diploma or General Education Diploma (GED) required; and
Minimum of two (2) years of full-time clerical, accounting, reproduction, or administrative experience.

KNOWLEDGE, SKILLS & ABILITIES

Proficient in Microsoft Office programs
Strong technical and communication skills
Excellent organizational skills
Excellent problem-solving skills and ability to adapt to changing needs
Ability to work in a team environment
Ability to collaborate on a daily basis with project team
Proven capability to establish specific, measurable, attainable performance goals and holds others accountable for achieving them
Understanding of contract documents and specifications

Salary to be determined based on factors such as geographic location, skills, education, and/or experience of the applicant, as well as the internal equity and alignment with the team.

For New York City, this ranges from $55,000.00-$80,000.00 plus benefits and retirement program.

Gilbane offers an excellent total compensation package which includes competitive health and welfare benefits and a generous profit-sharing/401k plan. We invest in our employees’ education and have built Gilbane University into a top training organization in the construction industry. Qualified applicants who are offered a position must pass a pre-employment substance abuse test.

Gilbane is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, color, national origin, race, religion, sex, sexual orientation, gender identity, protected veteran status, or disability status. Click here to view the physical demands and working conditions required to perform this role. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential job functions.

Note to Recruiters, Placement Agencies, and Similar Organizations: Gilbane does not accept unsolicited resumes from agencies. Please do not forward unsolicited agency resumes to our jobs alias, website, or to any Gilbane employee. Gilbane will not pay fees to any third party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered property of Gilbane and will be processed accordingly.

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