Agency:

Biolumina

Job Function:

Projects and Performance Improvement

Job Subfunction:

Business Performance and Process Improvement

Job Description:

Title: Senior Project Manager

Company/Location: Biolumina / New York, NY

Department/Discipline: Project Management 

Senior Project Manager

The Senior Project Manager Supervisor is responsible for coordination efforts across an agency franchise.  He/she may manage multiple junior project management team members across the department.  He/she organizes, monitors and routes all jobs through the agency for his/her account(s).  The Senior Project Manager Supervisor keeps all team members informed of the status of their respective jobs and ensures all jobs are following the agency’s Job Flow Process (JFP). He/she handles aspects of preparing for regulatory submissions. He/she supports the Director of Project Management with new business projects, department initiatives and helps train, monitor, evaluate and supervise the workload of the department.

  Primary Job Responsibilities

Coordinate job flow/creative process within the Agency in an organized and efficient manner, which includes:

Open job number and job site on blink when requested from account service
Prepare and maintain job site on SharePoint to reflect accurate job history
Setup and attend all start-up and internal review meetings
Develop timelines with input from relevant departments
Update timelines based on client and/or internal changes (keeping accurate timelines throughout the life of a job is extremely important)
Remind the team of upcoming due dates and alert the other team members if agreed upon due dates are not going to be met, both internally and externally
Ensure timely development of color breaks and spec sheets by coordinating with Production and Art Director prior to pre-mechanical meetings
Schedule and attend pre-mechanical meetings for every print job. Ensure all relevant materials are brought to the meeting and be able to provide timing from mechanical to release
Route jobs through all relevant departments via eRouting system and secure signatures at all stages of the job. Ensure cover sheets are complete and contain all relevant information for each job
Schedule and attend digital build-kit handoff meetings with the internal development team (Account Services will setup when working with third-party digital vendors). Work closely with UX, AD, and Account Services to ensure all relevant materials (manuscript, functional specs, sitemap, wireframes, etc.) are prepared and QC'd internally prior to build kit hand-off meeting
Monitor and assist team members in following the JFP (keep documentation of any skipped steps/signatures)
If procedures are not followed, alert the Director of Project Management
In person client travel is required

Manage the activities of junior project management team members including, but not limited to the following tasks:

Review dailies, nightlies, and timelines of junior project management team members for accuracy
Review and approve direct reports timesheets
Demonstrate proficient use of Dynamics for timesheets and financials
Review estimate vs. actuals report
Submit accurate timesheets on a daily basis
Demonstrate knowledge of and ability to plan a complete product launch
Demonstrate proficient use of SharePoint
Prepare and submit jobs for regulatory review
Develop and distribute the daily and nightly internal status reports (daily by 9:30 am and nightly by 4pm)
Coordinate and run weekly status meetings
Attend client status meeting/select client calls when appropriate to proactively track and address key project deliverables
Work closely with Account Services to ensure daily client hotsheets and weekly client status reports are accurate, alerting Account Services to necessary updates
Monitor jobs and alert team to possible delays/issues, assure open communication among team members
Maintain organized email archives
Develop knowledge of Client's process/procedures and the people involved--and interact appropriately 
Assist peers when workload permits
Uphold the Company Values in all decisions and interactions
Perform other job-related tasks as assigned by the Director of Project Management

Management Responsibilities

Discuss any issues/concerns or decisions regarding the Project Management Department with the Director of Project Management and work closely with him/her to resolve any issues that need to be addressed
Help monitor quality control standards of Project Coordinators and Sr. Project Coordinators to assure that all work meets the highest possible standards of accuracy
Make recommendations to Director of Project Management for any workload adjustments
Help organize, monitor and supervise the workload of individual Project Coordinators and Sr. Project Coordinators
Assist Project Coordinators with their daily/nightly reports, either by looking over it with them or contacting team members to ascertain the expectations
Help Director of Project Management evaluate performance of department team members
Help Director of Project Management manage and resolve staff issues including performance, personal presentation and internal interactions
Recommend adjustments/additions to the roles and procedures of the Project Management Department to achieve continuous improvement and efficiency across all accounts and/or the agency
Support Director of Project Management with launch and convention planning
Support Director of Project Management with new business initiatives

Additional Responsibilities

Monitor and assure continual adherence to basic practices, procedures and reporting for consistency across all accounts in the department
Responsible for reviewing all digital timelines across all coordinators so that job deadlines are met (in conjunction with the Director of Project Management)
Responsible for the department needs when the Director of Project Management is not in the office
Help interview, train, and orient new department team members to the agency, departments and accounts
Communicate effectively and professionally  
Demonstrate ability to set priorities while handling multiple projects
Remain calm despite high pressure situations
Project a professional, positive attitude toward peers and clients
Foster a positive team atmosphere and establish credibility
Ensure that all materials produced are accurate by assuring that the quality control steps are not skipped in the Job Flow Process
Help develop ideas to make the project management department and the agency run more efficiently

  Qualifications

College degree preferred
Minimum of 4 years project coordination advertising experience
Minimum of 2 years supervisory experience
Excellent written and oral communication skills
Detail oriented
Ability to handle multiple projects and deadlines
Positive/helpful attitude

  Biolumina’s Values

Open Mind

Always ask why—of your teammates, your clients, and yourself. And don’t stop there—keep asking questions
Be respectful of others’ ideas, opinions, and diverse backgrounds
Be flexible and adaptive to new ways of doing things

Brave Heart

Speak your mind…and your heart
Courageously step forward to try something new and help others to do the same
Be brave enough to defend your opinions—and brave enough to change them

Ready Hands

Be proactive and push things forward
Reach out to offer help and raise your hand to ask for help
Go out of your way to show gratitude 

$75,500 - $120,000

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.

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Senior Project Manager-1