TH Medical Records Assistant 2

The Department of Health Information Management at SUNY Downstate Health Sciences University is seeking a full-time TH Medical Records Assistant 2. The successful candidate will:

• Have strong electronics system experience and good interpersonal skills necessary to address physician and staff.
• Report to the supervisor of the file room area.
• Assist with special projects.
• Be crossed trained in all Health Information Management functions.
• Work with systems utilized by the alpha scanning system, which are Healthbridge Electronic Medical Records, 3M Chart Tracking System and Clairsol.
• Ensure strict adherence to security confidentiality guideline of HIPAA.
• Troubleshoot problems with the scanning system or machine, ensure all papers are right-side up facing in the right direction, reposition pages on the system using arrow correct label with correct Date of Service.
• Conduct maintenance cleaning system with paper jams and cleaning of the system.
• Prep chart for the Alpha System Scan inpatient and outpatient papers appropriately for the corresponding medical record.
• Scan loose material into the Alpha system.
• Sort and scan emergency room records into the Alpha system.
• Conduct Master Patient Index / Eagle and 3M search on all emergency room records.
• Assemble inpatient and outpatient charts.
• Ensure during the assembly of the medical record(s) patient’s identifiers are on each page and each page(s) in an effort to identify all deficiencies according to departmental guidelines.
• Enter deficiencies associated with the provider(s) into the 3MHISClient/Chart Fact system.
• Ensure that all charts processed are signed out in the 3MHISClient/ChartFact system to the appropriate unit(s) in the department.
• Conduct Master Patient Index/ 3M search on all loose papers.
• View records by attorney, auditors, patients, etc.
• Provide prompt response to all telephone, fax and walk-in inquires as well as to the Department of Health and other hospital requests for medical information.