Description

Navolio & Tallman LLP is seeking a highly organized and professional Part-Time Administrative Assistant to support our New York office. We are looking for someone who takes pride in creating a welcoming and efficient office environment while ensuring day-to-day operations run smoothly. This position is ideal for someone who enjoys wearing multiple hats, staying organized, and serving as the first point of contact for visitors, clients, and team members.

We firmly believe that the success of our firm is directly dependent on the success of our people, which is why we strive to cultivate an engaging environment that exemplifies our firm values. We have even been named Accounting Today’s “Top 100 Best Accounting Firms to Work for” for multiple years and was also ranked 9th in the entire nation by Accounting Today’s “Best Firm for Women to Work For” for 2022!

Schedule

Part-Time
Monday through Thursday
8 AM – 12:00 PM or 12:00 PM – 4:00 PM
In-office position in our New York office

Work Environment

Fast-paced and collaborative professional environment
Frequent interaction with employees, clients, and vendors
Requires strong organizational skills and attention to detail
Ability to prioritize tasks and adapt to changing needs

Position Responsibilities

Serve as receptionist for the New York office
Greet clients and visitors, ensuring a welcoming and professional experience
Answer and direct incoming phone calls and emails
Manage conference room scheduling and meeting preparations
Maintain office organization, appearance, and common areas
Coordinate office supplies, equipment, and vendor relationships
Receive, sort, and distribute incoming mail and packages
Assist with document preparation, scanning, filing, and recordkeeping
Coordinate staff lunches, office events, and employee celebrations as needed
Support onboarding logistics for new hires, including workspace preparation and office orientation
Provide general administrative support to partners and team members
Help ensure smooth day-to-day office operations
Demonstrate a commitment to continuous learning, adaptability, and flexibility by embracing new responsibilities, processes, and changing business needs.

Requirements

2+ years of administrative, office coordinator, receptionist, or executive support experience preferred
Professional demeanor and excellent customer service skills
Strong organizational and time management abilities
Excellent verbal and written communication skills
Proficiency in Microsoft Office (Outlook, Word, Excel, and Teams)
Experience managing competing priorities and deadlines
Ability to work independently and proactively identify office needs
Reliable, detail-oriented, and committed to providing exceptional support

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